Executive Assistant

Adobe•New York, NY

8h•Onsite

About The Position

Our Company Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! We are looking for an Executive Assistant to support the Vice President of Frame.io. At Adobe, our mission is to empower everyone to create. In this role, you’ll help make that mission real by enabling leaders and teams to do their best work through clarity, organization, and thoughtful support. This role is ideal for someone who brings calm, structure, and focus to an ambiguous environment; someone who helps leaders organize time intentionally, maximize their impact while nurturing a culture rooted in kindness and fun. A successful candidate will have a proven track record of working in a fast-paced environment with meticulous attention-to-detail. You will thrive in ambiguity, have a low ego, and be willing to roll up your sleeves with the team. You will excel in building rapport with others and will demonstrate strong judgement. The primary location for this role is New York City. What you'll do Our leaders deeply value creating a supportive environment for their teams. They also move quickly and operate with a high degree of openness and flexibility. In this role, you will act as a trusted partner, bringing structure to busy schedules, protecting time for what matters most, and gently creating systems that enable our leaders to focus on high-impact work and meaningful connection with their teams. The opportunities to make an impact will vary day-to-day. Ultimately, the job requires hopping in wherever you are needed to support business success.

Requirements

BA/BS degree or minimum of 10 administrative or operational experience
Demonstrated project management skills
Has strong interpersonal skills and develops positive relationships across the organization. Models empathy and care in every interaction, reinforcing a culture where people feel respected
Excellent communication skills (written and verbal). Ability to interact with all levels of internal and external contacts with diplomacy and professionalism
A growth mindset and curiosity, with an eagerness to learn, seek feedback, and continuously improve. Team-oriented, combining both confidence and low-ego
High comfort working in ambiguity
Ability to prioritize and accomplish tasks with minimal direction
Exceptional ability to multi-task, prioritize conflicting demands, and meet deadlines with little direction
Strong organizational skills, attention-to-detail, business acumen and timely follow-through
Strong decision-making skills
Proven mastery of MS Office applications including Outlook, Word, PowerPoint, SharePoint and Excel
Ability to travel occasionally to provide on-site support at events/conferences
Ability to manage complex assignments autonomously
Ability to work outside of standard hours as needed, especially to support events

Responsibilities

Represent Adobe, the VP, and the Frame team with professionalism and warmth, building the brand through thoughtful communication, timely follow-through, and sound judgment.
Own and thoughtfully manage complex calendars across time zones, proactively prioritizing time to align with business goals, team health, and leader effectiveness.
Act as a strategic gatekeeper for leaders’ time, anticipating conflicts, surfacing tradeoffs, and ensuring focus on the highest-impact work
Bring structure and rhythm to leaders’ schedules, including preparation and follow-ups
Partner closely with the Chief of Staff/Business Operations team on a variety of initiatives including budgeting and headcount planning
Create purchase requisitions and work with the finance department to project expenses
Have a strong interest in understanding Frame’s business and priorities. Use business sense to decipher priorities and make sound judgment calls when needed.
Partner closely across teams to coordinate special projects including team off-sites, all hands meetings, major international trade shows (NAB and IBC), and more
Book travel arrangements, domestic & international
Be responsive to key external and internal partners, with contact outside normal business hours for time-sensitive situations
Be a culture carrier. Bring a positive, proactive, and can-do attitude. Be calm under pressure and easy to work with. Help cultivate a culture of kindness, humor, and fun.
Proactively find and execute on opportunities to streamline efforts and improve processes
Maintain organization distribution lists and charts and own basic updating to critical systems of record
Prepare, submit, and track expense reports
Coordinate assistance with office space and equipment
Use a high degree of discretion in the handling and maintenance of confidential/sensitive information