Executive Assistant

Angel Of The Winds Casino Resort

22h•$30 - $40

About The Position

At Angel of the Winds, the World’s Friendliest, Casino Resort we require all employees to provide exceptional guest service with a positive and out-going attitude. We value all guests and team members through our guiding values; Welcoming, Engaged, Accountable, Customer Experience, and Team. We have a commitment to understand, define, and deliver what our guests want and represent our company by being professional and courteous to all. Responsibilities Execute assignments and special projects for the CEO and Executive Leadership Team, supporting Administration, Gaming, and House Operations. Provide comprehensive day-to-day administrative support to executive staff. Coordinate and manage meeting schedules for the CEO, C-suite, Directors, and Managers; prepare agendas, compile and review background materials, record meeting minutes, and distribute follow-up documentation. Compile and prepare monthly reports and presentations for submission to the Tribal Board of Directors. Must anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and strict confidentiality. Order and manage office and administrative supplies for executive leadership as needed. Manage and maintain all legal contracts within the physically and digitally. Arrange domestic and business travel, including itineraries and related logistics. Draft, edit, and distribute professional communications, including memos, emails, reports, and correspondence. Oversee scheduling and coordination of the Executive Conference Room for internal and external meetings. Develop, compile, and distribute reports using information gathered from multiple departments. Manage the routing and distribution of incoming and outgoing mail. Provide onsite Notary services in support of Casino operations. Demonstrate working knowledge of a 24/7 operational environment. Maintain flexibility to work nights, weekends, and holidays as business needs require. Perform additional duties and responsibilities as assigned.

Requirements

Exceptional guest service skills required.
Three to five years of progressively responsible experience providing administrative support to executive management or equivalent combination of education and experience.
Must be customer service oriented and have excellent verbal and written communication skills with the ability to multi-task and work independently.
Ability to work in a challenging environment dealing with sensitive issues and maintain confidentially with strong attention to detail and excellent problem solving, organizational, and time management skills.
Ability to maintain professional, courteous, and effective working relationships with all levels of the organization and outside business contacts.
High proficiency in Windows, MS Office Programs (Word, PowerPoint, Excel), and experience with database systems. Ability to prepare reports, correspondence, charts, forms and other information and instructions.
Ability to use and assist in the use of copy machines, fax application and other related office equipment.
Must be able to obtain and maintain a Class A/3 Gaming License from the Stillaguamish Tribal Gaming Agency and the State of Washington.
Must be able to obtain a Notary Public License form the State of WA within 90 days.

Responsibilities

Execute assignments and special projects for the CEO and Executive Leadership Team, supporting Administration, Gaming, and House Operations.
Provide comprehensive day-to-day administrative support to executive staff.
Coordinate and manage meeting schedules for the CEO, C-suite, Directors, and Managers; prepare agendas, compile and review background materials, record meeting minutes, and distribute follow-up documentation.
Compile and prepare monthly reports and presentations for submission to the Tribal Board of Directors.
Must anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and strict confidentiality.
Order and manage office and administrative supplies for executive leadership as needed.
Manage and maintain all legal contracts within the physically and digitally.
Arrange domestic and business travel, including itineraries and related logistics.
Draft, edit, and distribute professional communications, including memos, emails, reports, and correspondence.
Oversee scheduling and coordination of the Executive Conference Room for internal and external meetings.
Develop, compile, and distribute reports using information gathered from multiple departments.
Manage the routing and distribution of incoming and outgoing mail.
Provide onsite Notary services in support of Casino operations.
Demonstrate working knowledge of a 24/7 operational environment.
Maintain flexibility to work nights, weekends, and holidays as business needs require.
Perform additional duties and responsibilities as assigned.