Executive Assistant

Norm AI • New York, NY

9d • Onsite

About The Position

We are seeking a highly organized and proactive Executive Assistant to join our team. You will provide administrative support to company leadership and play a key role in ensuring our partners operate efficiently and effectively.

Requirements

• Bachelor’s degree
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills, with a resourceful mindset
• Strong written and verbal communication skills
• Proficiency in Google Workspace and ability to quickly learn new tools
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive in identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity

Nice To Haves

• Experience supporting law firm partners
• Experience planning and managing events

Responsibilities

• Calendar Management:
• Manage and optimize complex calendars for one or more busy executives
• Resolve scheduling conflicts and proactively prioritize commitments
• Communication Support:
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
• Manage, prioritize, and triage incoming messages and correspondence
• Draft and edit communications on behalf of executives as needed
• Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
• Meeting Coordination:
• Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
• Travel Arrangements:
• Arrange travel for executives, including flights, accommodations, dining, and transportation
• Prepare and manage travel itineraries and any related documentation
• Administrative Support:
• Perform ad-hoc administrative tasks as needed to support executive effectiveness

Benefits

• We offer a competitive salary along with equity compensation.
• Our comprehensive benefits package includes a 401(k) plan with an employer match.
• Employees enjoy top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans.
• For candidates needing to relocate to NYC, we provide relocation reimbursement.
• You'll thrive in our fast-paced learning environment where professional growth is constant.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees