Executive Assistant

Fireworks AI • San Mateo, CA

7h • $120,000 - $150,000

About The Position

At Fireworks, we’re building the future of generative AI infrastructure. Our platform delivers the highest-quality models with the fastest and most scalable inference in the industry. We’ve been independently benchmarked as the leader in LLM inference speed and are driving cutting-edge innovation through projects like our own function calling and multimodal models. Fireworks is a Series C company valued at $4 billion and backed by top investors including Benchmark, Sequoia, Lightspeed, Index, and Evantic. We’re an ambitious, collaborative team of builders, founded by veterans of Meta PyTorch and Google Vertex AI.
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the CEO. The ideal candidate will be a master at multitasking, communication, and discretion, with the ability to anticipate the CEO's needs and work autonomously in a fast-paced environment. This role requires strong communication, problem-solving, and multitasking skills and a willingness to go above-and-beyond to support the CEO. This role may support other executives as needed.

Nice To Haves

• Experience working in a dynamic, fast-paced industry, such as in finance / technology / AI / startup
• Clear and upfront communicator who can comfortably operate with ambiguity
• Ability to manage multiple workstreams, detail-oriented without missing important scheduling or travel details, and prioritize effectively in fast-paced, high-pressure environments
• Strong written and verbal communication skills. Professional communicator.
• Strong interpersonal relationships

Responsibilities

• Calendar & Schedule Management: Coordinate and manage the CEO’s complex schedule, including meetings, appointments, and travel itineraries.
• Communication & Correspondence: Handle and prioritize emails, calls, and other communications on behalf of the CEO. Draft responses and correspondence as needed.
• Meeting Support: Prepare agendas and follow up on action items as needed. Ensure the CEO is well-prepared for meetings and events.
• Travel Coordination: Organize domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity.
• Project Management: Assist with strategic projects, internal initiatives, and research tasks as directed by the CEO.
• Liaison Role: Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Additional Administrative Support: Complete expense reports, handle personal tasks (as needed), and support other executives as needed

Benefits

• Total compensation for this role also includes meaningful equity in a fast-growing startup, along with a competitive salary and comprehensive benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed