Executive Assistant

BSI•Gilbert, AZ

7d•Hybrid

About The Position

We are seeking a highly organised and trusted Executive / Business Assistant to provide critical support to senior leaders within a fast-paced, professional environment. This role sits at the heart of the business, combining executive support with hands-on operational coordination to ensure leaders and teams can operate effectively. Based in Phoenix, Arizona, this role requires on-site presence two days per week to support in-person collaboration, client meetings, and team activity. It is well suited to someone looking for a stable, long-term assistant role with exposure to senior leadership and opportunities for growth.

Requirements

Experience in a professional, corporate environment, ideally as an Executive, Business, or Team Assistant
Strong organisational skills with excellent attention to detail
Confidence managing senior leaders’ time and competing priorities
A high level of confidentiality, professionalism, and discretion
Strong technical capability with Outlook, PowerPoint, Microsoft Teams, and expense systems
Ability to work independently while being a collaborative team player
Comfort working in a fast-paced environment with changing priorities

Responsibilities

Provide day-to-day executive and business support, including calendar management, travel coordination, and expense processing
Proactively manage inboxes, priorities, and scheduling conflicts
Prepare meeting materials, take notes, and handle sensitive information with discretion
Coordinate team and client meetings, including room bookings, catering, and logistics
Provide operational support to the wider team, including onboarding support and basic governance activities
Support monthly KPI tracking and data collection
Build effective working relationships with senior stakeholders and Executive Assistants
Identify and support process improvements to increase efficiency