Executive Assistant

The Trade Desk•New York, NY

2h•Hybrid

About The Position

The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world. They utilize a media buying platform that helps brands deliver a more insightful and relevant ad experience for consumers, setting a new standard for global reach, accuracy, and transparency. The company prides itself on its culture, valuing unique experiences and perspectives, and is committed to fostering inclusive spaces where everyone can bring their authentic selves to work every day. They are seeking an Executive Assistant for their New York/San Francisco location to provide a high level of administrative support to their CRO. This highly visible position will interface with all levels of leadership, employees, clients, and partners. It is a fast-paced role that requires an extremely organized, articulate, and proactive individual with specific knowledge of the company and executive’s needs.

Requirements

10-15+ years of previous experience supporting C level executives in a technology, advertising/marketing services, or other fast paced environments.
Strong computer skills required (MS Office Suite – Outlook, Word, Excel, PowerPoint).
Experience with processing expense reporting, especially with foreign travel and currency conversion.
Excellent written, verbal and interpersonal communication skills to ensure successful interactions with all levels of employees and external contacts.
Ability to handle heavy workload and fast paced work environment, constantly striving to add value, without losing focus.
Manage multiple priorities and exhibit initiative, creativity and flexibility.
Work independently as well as part of a team to ensure that the needs of the business are always met, and that adequate assistant coverage is provided to the executives.
Absolute confidentiality and discretion are critical.
A fast learner, someone who takes the initiative to figure out what needs to be done.
Excellent attention to details and follow through skills.
Positive attitude and strong work ethic, can-do, roll-up your sleeves style.
Excellent customer service skills and able to work well with different types of personalities.
Ability to take ownership of assignments and show great accountability for work.

Nice To Haves

BS degree preferred or equivalent.
Experience with Zoom, Webex or similar, Concur, Workday, Navan and Confluence strongly preferred.
Previous experience in a similar role for an advertising technology company is a plus.

Responsibilities

Work closely with the executives, proactively anticipating expectations, needs and performance standards.
Understand complex priorities to ensure that the executive’s time is optimized with minimal input.
Manage a multifaceted, continuously changing business and personal travel schedule ensuring it meets the needs of the business and personal priorities.
Utilize knowledge of the company’s business to effectively conduct research as needed for special projects.
Handle sensitive situations with professionalism, confidentiality, and good judgment.
Track, monitor, and guide progress of projects and action items to ensure they remain on course.
Manage high volume calendars (domestic and international) - scheduling, organizing and managing complicated and sometimes hectic schedules.
Be responsible for travel accommodations, expense reporting, calendar management, meeting logistics and preparation, document preparation and miscellaneous administrative functions as needed.
Maintain flexibility to occasionally support executive outside of traditional business hours, during periods of complex travel, or as urgent needs arise.
Act as a liaison for direct reports.
Assist other TTD team members with special project deliverables as needed.
Be highly independent in coordinating activities between departments and outside parties.

Benefits

Comprehensive healthcare (medical, dental, and vision) with premiums paid in full for employees and dependents.
Retirement benefits such as a 401k plan and company match.
Short and long-term disability coverage.
Basic life insurance.
Well-being benefits.
Reimbursement for certain tuition expenses.
Parental leave.
Sick time of 1 hour per 30 hours worked.
Vacation time for full-time employees up to 120 hours thru the first year and 160 hours thereafter.
Around 13 paid holidays per year.
Employees can also purchase The Trade Desk stock at a discount through The Trade Desk’s Employee Stock Purchase Plan.
Eligibility for stock-based compensation grants, which are awarded to employees based on company and individual performance.
Other compensation depending on the role such as variable compensation-based incentives and commissions.