Executive Assistant

Axon • Scottsdale, AZ

12h • Hybrid

About The Position

Join Axon and be a Force for Good. At Axon, we’re on a mission to Protect Life. We’re explorers, pursuing society’s most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other. Life at Axon is fast-paced, challenging and meaningful. Here, you’ll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter. Your Impact As the Executive Assistant, you will be responsible for partnering with and providing administrative support to the Vice President of TASER, Robotics, and New Ventures. You will provide calendar, meeting, and travel assistance to maximize efficient use of resources, manage logistics for events, team off-sites and dinners, and help with other detailed, complex, and confidential duties and projects as needed. You have a positive, can-do attitude, excellent communications skills, and strong analytical and problem-solving capabilities. You act with integrity and have demonstrated success meeting tight deadlines while managing multiple projects and priorities. You are highly organized with superb attention to detail, and a highly customer-centric attitude.

Requirements

• 5+ years of experience in an executive assistant role, including 2+ years supporting a Vice President or higher.
• Demonstrated experience planning large, complex events internally and externally.
• Outstanding organizational and exceptional written/verbal communication skills.
• Advanced proficiency in Microsoft Office Suite and familiarity with collaboration tools like Slack and Quip.
• High sense of urgency and follow-up; capable of handling tasks with competing urgency.
• Flexible work hours to support team across time zones
• Passion for Axon’s mission and values and enthusiasm to learn and grow with the company
• Dealing with Ambiguity: Adapt to change, make informed decisions with incomplete information, and manage uncertainty.
• Planning and Organizing: Establish clear action plans, balance multiple priorities, and utilize resources effectively.
• Interpersonal Savvy: Build strong relationships with diplomacy and emotional intelligence across all levels.
• Quick Learner: Adapt rapidly to new challenges and processes, demonstrating eagerness to absorb knowledge.
• Self-Starter: Independently complete projects with initiative while anticipating and addressing needs.
• Time Management: Prioritize effectively and meet deadlines with urgency to support dynamic business needs.
• Written/Oral Communications: Communicate clearly with appropriate tailoring for different audiences.
• Stakeholder Focus: Anticipate needs and deliver high-quality solutions supporting organizational objectives.
• Team Morale & Culture Awareness: Foster a positive work environment and ensure alignment and motivation within the team.
• Attention to Detail: Ensure accuracy in all tasks, improving efficiency and reducing errors.
• Problem-Solving & Critical Thinking: Analyze situations and find innovative, practical solutions under pressure.

Nice To Haves

• Experience supporting executives in Engineering or related STEM fields.
• Experience collaborating with Chief's of Staff.
• Bachelor’s Degree preferred; equivalent experience may be considered.
• Ability to work autonomously and flexibility to be onsite as needed for events.

Responsibilities

• Provide comprehensive administrative support to two senior leaders within Axon’s R&D organization, including managing and organizing calendars, coordinating travel, and aligning meetings with stakeholders across multiple time zones.
• Handle confidential matters while engaging with senior-level contacts internally and externally, resolving scheduling conflicts proactively to optimize executives' time.
• Ensure meeting preparedness by securing materials in advance and anticipating requirements, including venue selection, technology setup, and guest access.
• Manage communications and document preparation, ensuring accuracy and compliance with company policies.
• Collaborate closely with the Chief of Staff and other R&D Executive Assistants on strategic initiatives and manage leadership team expenses
• Own and maintain team distribution lists
• Plan and coordinate details for events, team off-sites and dinners as well assist with catering for internal meetings and lunches etc.
• Assist with ad hoc projects
• Prioritize and own multiple projects simultaneously, follow through on requests in a timely manner, and bring awareness to areas of improvement
• Work independently and as a team collaborator with the ability to change direction quickly and often without having all the details
• Complete and approve expense reports and reimbursements
• Onsite to provide support on a needed basis

Benefits

• Competitive salary and 401K with employer match
• Discretionary paid time off
• Robust parental leave policy
• An award-winning office/working environment
• Ride along with police officers to see them use our technology and get inspired
• And more...
• Benefits listed herein may vary depending on the nature of your employment and the location where you work

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level