Design & Construction and Legal, Executive Assistant

Compass Group•Chicago, IL

22h•$65,000 - $73,000•Hybrid

About The Position

Different perspectives make us better. We’re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self. About LevyThe disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy’s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games. Job SummaryThis dynamic role will be based in Chicago with the expectation to work in the office Tuesdays, Wednesdays, and Thursdays. Mondays and Fridays generally have the opportunity to work remotely unless meetings or job responsibilities dictate in-person presence. The ideal candidate is passionate and eager to participate in the bigger picture of the hospitality business beyond the core administrative support needs. In this role, you will be able to be part of and learn about the full business cycle - from first impression to proposal development, contract signing, and ongoing relationship management. A successful individual in this role is a strong communicator, proactive, collaborative, organized, detail-oriented, creative, and hungry to learn about the industry.

Requirements

Excellent and professional written and verbal communication skills
Experience working at an Executive Assistant level with senior management and senior level clients preferred
Knowledge of MS office applications, including Word, Excel, and Outlook
Ability to manage complex and highly confidential information
Ability to work autonomously and across multiple tasks and reporting into different project teams
Ability to build a PowerPoint presentation, with design and creativity skills
Must be adept at problem-solving
Must be able to prioritize and plan work activities as to use time efficiently
Must be organized, accurate, thorough, and able to monitor work for quality
High degree of personal organization and self-management

Responsibilities

Managing day-to-day scheduling of executive calendars
Coordinating with internal and external stakeholders at a high-level on behalf of the executives
Ensuring that all logistical details are carried out seamlessly for internal meetings, off-site meetings, board meetings, and client meetings and presentations
Producing entertainment activations and set up for meetings and presentations
Booking business travel and actively monitoring for travel disruptions and any travel changes needed (this includes being available evenings and/or weekends)
Demonstrating utmost professionalism in communication via phone, email, and in-person interactions
Committing to responsive and timely collaboration with the executive team, clients, and multi-disciplinary leaders across the organization to foster strong relationships
Providing clerical support including processing invoices and expense reports
Facilitating and proposing ideas for effective follow up notes, gifts, cards, and awards when needed
Conducting research on partners and developing briefs for the executive team
Assisting in the development of world-class proposals and presentations with the ability to participate in creative brainstorming opportunities and contribute improvements to the process
Promoting a cooperative work climate, maximizing productivity and morale while navigating a high-pressure and deadline-driven environment
Meeting coordination (room blocking, calendar invites, meeting setup, catering)
Consur Support - expenses and travel
PDF assistance (saving and making readable PDF files)
General administrative assistance (filing, scanning, etc.)