Executive Assistant

Cents•New York, NY

25d•$70,000 - $75,000•Hybrid

About The Position

As the Executive Assistant, you’ll play a critical role in supporting our CEO and executives while creating a productive and engaging workplace environment. This role will report directly to the Chief of Staff and partner closely on day-to-day operations, culture, and team engagement initiatives. Our office generally takes a hybrid approach, but given how central this role is to the day-to-day, we’re looking for someone who’s excited to be in the office in Hudson Square 4–5 days/week. You’ll be at the heart of our operations, enabling our team to thrive and our leaders to focus on driving the business forward by providing high-level administrative support with hands-on office management responsibilities. The ideal candidate is a self-starter who excels in a dynamic environment, has exceptional organizational skills, can effectively multitask, and is motivated to work with executives while being deeply involved in the many facets of our business- including helping to shape a strong, connected, and engaged team culture.

Requirements

1–3 years as an Executive Assistant, Office Manager, or similar role in a fast-paced startup or tech environment.
Must have a clear professional presence in order to communicate effectively with investors, shareholders, and other high-value contacts.
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Tech-savvy, with proficiency in tools like Google Workspace, Microsoft Office, and Slack.
Ability to work independently, anticipate needs, and solve problems proactively (i.e., action-oriented).
High attention to detail.
Positive attitude with a passion for creating an efficient, people-centered workplace and strong team culture.
This position is expected to work from our office in Hudson Square a minimum of 4 days a week.

Nice To Haves

Project management software like Notion and Asana is a plus.
Experience in event and travel coordination is a plus.

Responsibilities

Executive Support: Provide high-level administrative support to the CEO, and executive team as needed, including calendar management, travel coordination, and meeting preparation.
Serve as a key point of contact between executives and internal/external stakeholders.
Organize and prioritize competing demands, ensuring the CEO’s time is optimized.
Prepare, review, and manage presentations, reports, and documents.
Take meeting minutes and track follow-ups to ensure accountability and progress on key initiatives.
Office Management: Oversee the day-to-day operations of the office, ensuring a clean, organized, and welcoming environment.
Manage office supplies, shipping, equipment, and vendor relationships.
Coordinate meetings, team events, and celebrations to foster company culture and engagement.
Partner with the Chief of Staff and VP of People to plan and execute culture-building initiatives, team experiences, and engagement activities.
Assist with onboarding new employees by setting up workstations, procuring access tools, and creating a seamless first-day experience.
Ensure compliance with office policies and procedures.
Track and manage budgets for office expenses.
Administrative Support: Organize and maintain company documents, records, and databases.
Assist with special projects, including research, reporting, and event planning.
Assist with company-wide communications and events as needed.

Benefits

Competitive salary
Equity
Unlimited PTO and paid holidays
Remote-first with offices in New York City and San Francisco
Health benefits, including medical, dental, vision, mental health support, parental leave, life and AD&D insurance, and disability
401(k)
Work-from-home and commuter benefits
Laundry allowance to support our customers’ businesses
Comprehensive training, learning, and development programming
Access to hundreds of discounts and rewards from renowned vendors, including deals on health & wellness, travel, dining, auto insurance, and so much more!