Executive Assistant

Keysight Technologies, Inc.•Santa Rosa, CA

12h•Onsite

About The Position

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. With approximately 15,000 employees, Keysight creates world-class solutions in various markets including communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor for customers in over 100 countries. The company fosters an award-winning culture that embraces a bold vision for technology and a passion for solving challenging problems with industry-first solutions, promoting a sense of belonging for creativity and innovation. Keysight Labs, where this position is located, invents and delivers breakthrough, growth-enabling technology to ensure Keysight is first-to-market with solutions that extend its leadership in design, emulation, and test. The Labs' hardware, software, and AI technologies enable Keysight solutions groups to create higher-value, seamlessly-connected solutions. The Keysight Labs SVP, a member of the Keysight CEO staff, is seeking a resourceful, clear-thinking, and highly organized administrative professional. This role will serve as the primary administrative support for executive operations, encompassing executive support and business management systems. The ideal candidate could be an experienced Executive Assistant looking to expand their project management skills or a professional from a communications or specialized background with strong organizational and critical thinking abilities. This on-site position in Santa Rosa, CA, offers significant potential for skill development and career growth within an innovative, fast-paced, and growing organization.

Requirements

Able to understand the bigger picture company goals and the executive responsibilities that drive executive support needs.
A strong sense of ownership, initiative, and drive for excellence in areas of responsibility.
The highest integrity and verbal discipline to manage sensitive information.
A resourceful and creative approach to anticipating needs and solving problems.
Attention to detail.
A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment.
Facility with Excel, PowerPoint, Word and many other common office applications.
A knack for routinely learning other office software applications as needed.
Excited to use the latest AI tools to amplify their abilities.
The ability to communicate with clarity and purpose, verbally and in writing.
Ability to support or lead varied projects based on high-level objectives.
3+ years directly related experience in an executive support role.
Associate or bachelor’s degree.
Excellent judgment and discretion is an absolute necessity.
Strong office application skills, including MS Office suite business applications.
Must be able to create and use documents of moderate complexity in Excel, PowerPoint, and Word.
Proficiency with Teams, Zoom, Sharepoint, etc.
Expected to increasingly leverage AI tools such as MS Copilot and ChatGPT.
Ability to work independently as well as part of a team.
Excellent organization and time management skills.
Excellent interpersonal skills and a pleasant, positive demeanor.
Ability to exercise good judgment/decision making when necessary.
Ability to prioritize and take initiative, and manage multiple activity streams.
Flexibility to work occasional overtime or different hours as required.
Attention to detail and follow-through.

Nice To Haves

Specialized training/certification is a plus
A background in project management or related role is a plus

Responsibilities

Provide general administrative support including meeting arrangements, calendar management, travel arrangements, spreadsheet tracking, purchase requisition generation and approvals.
Interface with web-based enterprise (HR, Finance, etc.) and ERP applications.
Ensure smooth Teams logistics for large meetings (e.g. town halls).
Maintain organizational charts.
Act as the leader of the admin team throughout the global, 600-employee organization.
Lead the admin team to arrange and execute employee events and team-building activities.
Re-engineer general administrative support to be as efficient as possible – create templates and consistent processes that enable rigor with minimal overhead.
Perform confidential administrative duties using knowledge of company and organization policies and practices.
Curate executive reference file for strategic plans and operational execution oversight.
Continually assess business process effectiveness, identify gaps and potential, and drive or lead improvement projects.