Executive Assistant

Suffolk Construction•Boston, MA

16h•$88 - $120•Onsite

About The Position

Suffolk Technologies is a leading venture capital platform investing in ConTech, PropTech, and InfraTech startups transforming the $12T built environment sector. Our team partners with visionary entrepreneurs, providing capital, strategic guidance, and deep industry expertise to accelerate growth and create lasting impact. Since 2019, we’ve supported over 50 high-growth startups in AI, automation, robotics, sustainability, smart buildings, and supply chain, creating tangible value across the construction and real estate industries. Leveraging the resources and expertise of Suffolk’s $6B tech-forward construction business and a network of industry-leading companies, we provide unparalleled access to validate, scale, and commercialize innovative solutions. At Suffolk Tech, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.  For more information, click here . The Role: We’re seeking an Executive Assistant to support senior executives based out of our Boston office. The EA must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. At the same time, the candidate must be highly organized and professional, with experience interacting with senior executives and high net worth individuals, and able to carry out their duties in an independent manner. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion. This is a predominantly in-office role.

Requirements

Bachelor’s degree and 4 years related experience or 6 to 10 years related experience
Knowledge of principles and practices of business and managing personnel
Basic research methods and techniques
Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
Basic Math and standard English grammar and usage
Good written communications
Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
Must be tactful and use discretion
Able to work effectively as part of a team and productively maintain confidentiality of information

Nice To Haves

Construction or venture capital experience helpful, but not necessary
and/or required departmental experience necessary
Technology experience helpful, but not necessary

Responsibilities

Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives
Perform duties of a highly confidential nature
Schedule Executive travel arrangements
Maintain Executive calendar; coordinate appointments, events and meetings
Maintain Executive email
Compose correspondence, reports, forms, and other documents independently
Develop and maintain computerized spreadsheets and databases to enter information and generate reports
Communicate effectively with others individually as well as in small and large groups
Organize and plan work to meet deadlines
Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management
Interpret and apply policies and procedures within limits of authority
Identify problems and implement or recommend solutions
Organize, prioritize, and coordinate assignments
Identify and analyze critical issues and recommend solutions to problems