Executive Assistant

Milestone Pharmaceuticals•Charlotte, NC

2d•Onsite

About The Position

At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerments are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea’s merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. This position is responsible for providing administrative support to the Vice President of Sales & CCO, other leadership executive positions within the commercial department. This role is based in the Charlotte headquarters office.

Requirements

An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results.
An ability to work in a fast paced, lean environment with the ability to pivot with agility based on demanding business needs.
Minimum of five years of C-Level Administrative Support and Office Management Experience.
High attention to detail and the ability to prioritize project management.
Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel)
Knowledge of video conferencing tools
Ability to work in a small, entrepreneurial environment with limited supervision
Excellent written and verbal communication and interpersonal skills
Technological acumen—knowledge and ability to learn new technology
Strong Attention to detail, accuracy, responsibility and ability to multi-task

Responsibilities

Responsible for providing administrative support to the VP of Sales & CCO, and other support leadership within the commercial department.
Manages calendar and event coordination for the entire commercial department, including the contract sales organization partnership.
Coordinate and plan for congress, marketing programs and agency support required for conferences and association attendance.
Organizes quarterly sales meetings which includes travel for on-site management of arranging venues, and meeting content.
Supports the marketing team by co-creating and communicating field direction for promotional materials.
Works closely with marketing for allocation and distribution of marketing materials to the sales team.
Handles event planning logistics, catering, agendas, and travel arrangements for meetings.
Discreetly handles confidential business and employees’ issues, working closely with Human Resources.
Skilled in business management support including budget templates, invoicing, and PR/PO support.
Responds to email and other correspondence to facilitate communication and enhance business processes.
Interact with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership.
Supports and acts a communication partner for all contract sales partnerships relative to commercial operations.
Interacts and acts as a liaison to other administrative executives across the organization.