Executive Assistant

Credit Union 1-posted 5 days ago
$30 - $45/Yr
Full-time • Mid Level
Onsite • Anchorage, AK
251-500 employees
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The Executive Assistant play's a key role in supporting executive leadership and the board of directors. They maintain high level of attention to detail, are able to anticipate board and executive needs, and remain flexible and organized within a fast paced environment. If you're someone who values discretion, enjoys problem-solving, and is committed to delivering exceptional support, we'd love to hear from you! This position is based out of our Abbott Headquarters (1941 Abbott Rd.) Pay Range: $29.99/hr. - $44.86/hr.

  • Provides administrative support of a highly complex and responsible nature to members of the executive management team.
  • Works directly with the executive team to support all aspects of their daily work.
  • May support one primary Executive or be assigned to support multiple Executives, dependent on workload, projects and timelines.
  • Prepare and distribute correspondence, memos and reports as directed.
  • Coordinate record retention and mailing of executive communications and complaint resolution process.
  • Maintain the calendar for designated executive, including scheduling meetings, appointments, speaking engagements, internal/external events, travel, etc.
  • Exercise discretion in committing time and evaluating needs.
  • Create monthly meeting agendas based on regulatory oversight requirements and requests from the board and executive team.
  • Organize and record paperwork flow during assigned meetings, to include items such as employee anniversary resolutions, corporate card and reimbursement reports, and any other documents that may be distributed.
  • May be responsible for transcribing minutes for various meetings.
  • Coordinate details of offsite meetings for board and/or designated executive, including travel, catering, meeting space, etc.
  • Maintain responsibility for associated schedules and agendas and ensure all attendees and executive management are made aware of itineraries, meeting objectives and other relevant information.
  • Manage the Onboard software and platform used for interfacing with Board of Directors, Supervisory Committee and CU1 management.
  • Complete a variety of special projects including creating presentations, spreadsheets, special reports, agenda material, etc.
  • Complete all tasks as assigned by designated Executive, prioritizing workload and deadlines.
  • Maintain effective communication with designated Executive, ensuring calendars are up to date with required engagements, travel and appointments noted with corresponding details.
  • Maintain flexibility in scheduling based on the needs of assigned Executive to ensure full administrative support is provided as necessary.
  • Assist with notary administration as needed.
  • Complete monthly corporate card and reimbursement reports for designated executive.
  • Serve as receptionist to the executive floor on a rotating schedule with other Executive Assistant's and perform administrative duties for executive management as needed.
  • Greet and direct callers and members using sound judgment.
  • Assist with formal communications between the credit union, regulators and specific vendors as directed and maintain record of all correspondence.
  • Meet current standards as established for the department or branch in the completion of all assigned duties.
  • Performs other duties as assigned.
  • High school graduate required, some college courses or equivalent preferred.
  • Five years of progressively responsible secretarial and administrative work experience preferred.
  • Must be fluent in word processing, personal computer operations and use of position relevant software.
  • Prior experience in file management, travel arrangements, meeting and facility scheduling and reception of visitors is required.
  • Requires fluent knowledge of basic office procedures, correspondence formatting and filing.
  • Typing speed must be a minimum of 60 WPM, with the ability to operate office machines, personal computers, MSWord and Excel.
  • Ability to compose and format correspondence, maintain confidentiality of information, be pleasant and effective on the telephone, interact effectively with the public, management, Board of Directors and employees, is required.
  • Must have excellent spelling and grammar, legible handwriting, excellent organizational skills and the ability to prioritize.
  • Must be professional, courteous and able to work positively with employees at all levels of the organization.
  • Responsible for abiding and complying with the policy for compliance with the Bank Secrecy Act and anti-money laundering laws and regulations (BSA/AML) and the policy for compliance with office of foreign assets control laws and regulations (OFAC).
  • Only applicants who meet the minimum requirements for this position will be considered for an interview.
  • To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.
  • Experience working in an executive office is preferred, and financial institution experience is preferred.
  • Shorthand or speedwriting helpful.
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