Executive Assistant

TEAM INC • Ansonia, CT

12d

About The Position

To assist with the administration of the educational component of all Early Childhood programs.

Requirements

• Associates degree in Business or related field, Bachelors preferred.
• Minimum of 2 plus years administrative experience in busy office setting.
• Must have strong organizational, communication and computer (MS Office) skills.
• Capability to multitask, follow up and follow through with tasks, desire to learn, and aptitude to assess basic processes and improve upon independently.
• Ability to maintain confidentiality.
• The ability to hear conversational voice, with or without a hearing aid, the ability to see and read newsprint with or without corrective lenses, to speak and be understood under normal circumstances.
• Ability to sit and work at computer.
• Capability to travel between sites.
• Must be able to lift up to 25 lbs. and hsve the ability to bend and lift.
• Ability to function within guidelines of Agency’s core values, identification with Agency mission, ability to build consensus and motivate employees.

Nice To Haves

• Experience in school or child care setting a plus.

Responsibilities

• Coordinate new hire orientation schedules and prepare materials.
• Maintain up-to-date e-NAEYC portfolios for all LNV sites.
• Assist with the approval of payroll and processing of time off requests.
• Assist with ensuring adequate classroom coverage in compliance with licensing requirements at all times and communicating the daily staff schedule.
• Assist with data input and generating reports within databases including Child Plus, TS Gold and DECA.
• Responsible for maintaining a regular schedule for tuition/fee pick-up in accordance with fiscal policies.
• Assist in the development and updating of appropriate component plans in compliance with federal performance standards.
• Oversee administrative function related to the education component including but not limited to:: Maintaining inventory of supplies, ordering supplies as needed following Agency purchasing policies.
• Deliver supplies and materials to offsite classrooms.
• Processing expense reports
• Preparing materials for education events (i.e. flyers)
• Maintain up-to-date inventory of resources, forms, policies, procedures and handbooks in both hard copy and electronic formats
• Assist in tracking and collecting daily, weekly and monthly paperwork to meet required deadlines
• Maintain the annual teacher calendar including sending reminders and updates on any changes
• Coordinate and schedule meetings for the education team including maintaining minutes and other documentation
• Maintain up-to-date staff files
• Maintain staff training logs, register staff for trainings and coordinate accommodations as necessary
• Actively participate in program and agency staff meetings.
• Plan and organize special events.
• Perform other related duties as required.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree