Executive Assistant

Pennsylvania Transformer Technology Inc•Canonsburg, PA

just now

About The Position

The Executive Assistant provides comprehensive administrative and strategic support to senior executives, facilitating smooth operations and acting as a trusted partner. This position supports senior executives by managing schedules, organizing meetings, handling correspondence, and performing various administrative tasks.

Requirements

Experience handling confidential and sensitive information with discretion.
Good organizational and time management skills
Ability to maintain confidentiality.
Strong communication skills, both written and verbal
Capacity to work independently and as part of a team
Ability to meet deadlines and handle multiple tasks simultaneously
Aptitude for problem-solving and critical thinking
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Strong capability in Excel for data tracking, KPI dashboards, and operational reporting.
Experience with ERP systems (e.g., SAP, Oracle, Infor) preferred.
Familiarity with manufacturing metrics (OEE, downtime, throughput, scrap, safety metrics).
Proficiency in virtual meeting platforms and document management systems.
Bachelor’s degree or relevant experience in business administration or a related field.
4-5 years of proven experience as an executive assistant or secretary in a corporate environment.

Nice To Haves

Ability to process and manage high volumes of data accurately
Excellent attention to detail and ability to maintain a high level of accuracy in preparing information

Responsibilities

Schedule and coordinate meetings, appointments, and travel arrangements on behalf of the executives, ensuring efficient time management.
Organize meeting agendas, prepare reports, take minutes, and distribute relevant materials for executive meetings.
Assist executives in overseeing and executing special projects, including managing timelines, deliverables, and cross-department collaboration.
Arrange domestic and international travel, including flights, accommodation, cleaning services, and itineraries.
Draft, review, and format various documents, presentations, reports, and communications. Handle confidential information with discretion.
Provide research, analysis, and recommendations to assist executives in making informed decisions
Order supplies, manage office equipment, and assist with other administrative duties as needed.
Serve as a point of contact between the executive team and internal/external stakeholders, fostering professional relationships.
Support executives with special projects, research tasks, and presentations.
Maintain a high level of confidentiality regarding sensitive company information and executive matters.
Assist with other projects as needed