Executive Assistant

Element TV Company LP•Edina, MN

11d•$50,000 - $55,000•Onsite

About The Position

Established in 2007, Element Electronics began with a simple belief - every household should have access to TVs featuring cutting-edge technology. In 2014, we took our commitment further by opening a factory in Winnsboro, SC, making Element the sole major television company assembling TVs in the United States. Presently, we continue to challenge ourselves, expanding our product range to include electronics and home appliances, while consistently providing customers with products showcasing the latest technology, all at affordable prices. The Executive Assistant will provide support for our Executive Leaders. Responsibilities include managing schedules, data entry, task management, and handling project documentation. The role requires strong organization, attention to detail, multitasking, and effective communication. The Assistant will work closely with the team and must be able to work independently when needed.

Requirements

2-3 years of administrative support experience in a professional environment.
Bachelor's degree or equivalent experience.
Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work
Strong proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and other desktop publishing software.
Excellent communication skills, both verbal and written
Excellent organizational skills, commitment to accuracy, and attention to detail
Maintains a professional image and presence.
Ability to respect and adhere to, always, the confidential nature of the work and information
Desire to be continually learning
Travel may be required up to 10% of the time for special events such as meetings and other internal events.

Responsibilities

Manage executive calendars, including scheduling meetings, appointments, and coordinating with internal and external stakeholders.
Provide daily, in-person support for the internal functioning of the VPs, including meetings upon request.
Manages and maintains schedules, appointments, and travel arrangements, and timely prepares expense reports.
Organizes meetings to maximize productivity and discussion; drafts agendas and minutes and ensures follow-up action items are clearly assigned and subsequently completed.
Provide calendar management for executive team; prioritize inquiries and requests, makes judgments and recommendations to ensure smooth day-to-day engagements.
Implements a communication process ensuring that stakeholders are provided with the appropriate information in the necessary timeframes.
Provides general administrative support including writing, note taking, editing, archiving, of work, business documents and presentations.
Answers inquiries and/or referring requests to the appropriate person/department for resolution.
Develop and implement office procedures related to the coordination of information.
Attends meetings as assigned, taking notes and reporting on actions.
Coordinates and prepares for meetings and events to include preparing an agenda, scheduling teleconferences, and conference space as required, facilitating refreshments, and transcribing and distributing meeting minutes.
Draft, edit, and proofread various documents, correspondence, reports, and presentations on behalf of the executives.
Conduct research and compile information for special reports and presentations as requested by company executives and senior leadership.
Order supplies, lunches, meals as requested
Organize tasks, resources and schedules for assigned projects to ensure timely and successful completion of requested deliverables in relation to assigned projects
Collaborate with various team members and stakeholders to maintain clear communication, monitor progress and address any issues that arise
Track project progress, identify potential risks, and implement solutions to keep projects on track
Initiate project status meetings as needed to ensure completion of tasks, supporting and working through project bottlenecks that may arise
Other Duties as assigned