Executive Assistant

Roc Nation • New York, NY

33d • $75,000 - $85,000 • Onsite

About The Position

Roc Nation is seeking a passionate and professional candidate for our Executive Assistant role — the incumbent needs to be well-spoken, with strong verbal and written communication skills and able to manage a high volume of projects. Must have a minimum of 2 years of previous administrative experience and be willing to handle a variety of responsibilities and work well in a fast-paced, dynamic environment.

Requirements

• Bachelor’s Degree is required
• Minimum of 2 years of experience within an administrative function
• Proficiency and excellent working knowledge of MS Office (Word, Excel, PowerPoint and Outlook), Google Suite and Concur systems
• Ideal candidate must present a professional and diligent image, excellent verbal and written skills and be both self-driven and very detail oriented
• High degree of collaboration with all levels in the organization and ability to work with a diverse group of colleagues that are located in different time zones/offices
• Knowledge of the music and entertainment industry
• Sound judgment, high integrity, and ability to maintain strict confidential information
• Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

Responsibilities

• Fully own, build and maintain the calendar of the executive you support. This includes advance planning, adjusting calendars to address urgent requests, managing incoming calendar emails and applying considered and appropriate judgment, when necessary
• Actively support team and leadership meetings. This includes meeting coordination and logistics, such as ensuring technology availability, slide sharing, agenda distribution, as well as assisting with notes and follow-up actions
• Manage expense reports to ensure on-time submission with required detail and accuracy
• Coordinate and finalize domestic and international travel arrangements
• Answer and transfer incoming calls, manage conference and Zoom calls and all other general inquiries for department
• Effectively coordinate guests for internal and external meetings, including agenda, logistics, travel and special events
• Work closely with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Researching and producing material for the executive in advance of meetings and presentations
• Provide general administrative and ad-hoc support, as required

Benefits

• Medical, vision, dental and mental health benefits for you and your family with access to a health care concierge and Flexible or Health Savings Accounts (FSA or HSA)
• Free concert tickets, generous paid time off including paid holidays, sick time and floating days
• Career and skill development programs with School of Live
• 401(k) program with company match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level