Executive Assistant

Asbury Communities•Erie, PA

4d•$50,000 - $60,000•Onsite

About The Position

Prepares agendas, makes arrangements for and attends, if appropriate, meetings of the Executive Director. Drafts and distributes meeting minutes as requested. Supervises and directs the work of reception team members. Ensures adequate phone and front desk coverage for the community, and that receptionist team members present a positive, professional experience for visitors to the reception area(s). Provides administrative support to management team, included projects, copies, data entry, etc. Makes appointments and keeps electronic calendar current for the Executive Director; makes travel plans, etc. as needed for Executive Director. Acts as integral liaison between Executive Director and staff and residents. Processes purchase orders, check requests, catering requests, copying requests, and order office supplies as needed by the Administration Department.

Requirements

Bachelor's Degree preferred
Minimum of 5-7 years’ experience in an administrative support position with a minimum 3 years in executive support capacity preferred.

Responsibilities

Prepares agendas for meetings.
Makes arrangements for meetings.
Attends meetings of the Executive Director.
Drafts and distributes meeting minutes.
Supervises and directs the work of reception team members.
Ensures adequate phone and front desk coverage.
Ensures receptionist team members present a positive, professional experience for visitors.
Provides administrative support to management team.
Makes appointments and keeps electronic calendar current for the Executive Director.
Makes travel plans for Executive Director.
Acts as integral liaison between Executive Director and staff and residents.
Processes purchase orders, check requests, catering requests, copying requests.
Orders office supplies as needed by the Administration Department.