Executive Assistant

Credence•El Segundo, CA

About The Position

At Credence, we support our clients’ mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for warfighters and secure our nation for a better future. We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success. The Executive Assistant provides comprehensive executive and administrative support to leadership and teams within the Acquisition Hub (Acq Hub) under SSC’s AC Directorate. This role enables mission execution by managing calendar and meeting operations, correspondence, task tracking, travel and event coordination, senior-leader engagements, document preparation, and stakeholder communications across government, industry, and mission partners. The EA is expected to operate with exceptional discretion, responsiveness, and attention to detail in a fast-paced acquisition environment.

Requirements

Active secret security clearance is required
Bachelor’s degree is required
3+ years of experience providing administrative/executive support (government, DoD, or acquisition environment strongly preferred)
Demonstrated experience supporting senior leaders with complex calendars, high meeting volume, and frequent reprioritization
Expert proficiency with Microsoft Office/M365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
Excellent written and verbal communication skills; ability to draft professional correspondence and meeting products
Strong organizational skills with proven ability to manage multiple concurrent priorities and time-sensitive deliverables
High degree of professionalism, discretion, and ability to handle sensitive information appropriately.
Ability to work independently, anticipate needs, and proactively solve problems

Nice To Haves

Experience supporting DoD acquisition organizations or program offices (knowledge of acquisition rhythm, leadership reviews, and task management)
Familiarity with common DoD/SSC workflows and administrative processes (e.g., routing packages, read-aheads, executive correspondence)
Experience coordinating industry/government engagements, executive-level meetings, or large working groups
Knowledge of document quality standards and formatting for DoD briefings and executive communications
Strong Excel skills (trackers, simple dashboards, reporting)

Responsibilities

Provide direct administrative support to Acq Hub leadership (e.g., Division Chief/Branch Chiefs and senior staff) including calendar management, meeting scheduling, and day-to-day coordination
Serve as the primary point of contact for administrative and scheduling requests from internal SSC organizations and external stakeholders
Manage executive correspondence: draft, format, route, and track emails, memos, letters, and taskers; maintain action item and suspense logs
Prepare high-quality documents and presentations (briefs, agendas, read-aheads, minutes, after-action notes) aligned to SSC/DoD standards
Plan and coordinate internal and external meetings, including secure/controlled discussions as needed (conference rooms, virtual platforms, visitor logistics)
Develop meeting agendas, consolidate read-ahead packages, capture decisions/action items, and follow up on completion
Support senior leader engagements such as industry days, working groups, and cross-directorate sessions; manage RSVP lists, materials, and coordination
Track leadership taskings and suspense items; maintain and update workflow trackers; ensure timely routing and completion
Maintain organized filing systems (digital and, as required, physical) for correspondence, deliverables, and recurring products
Provide basic project coordination support such as status updates, report compilation, and deliverable checklists
Coordinate travel arrangements and logistics for leadership and staff (as applicable), including itineraries, reservations, and coordination with travel systems and local procedures
Assist with visit requests, base access coordination, and visitor support in accordance with applicable policies and processes
Coordinate communications across government, contractor, and mission partner stakeholders with professionalism and tact
Assist with onboarding/offboarding administrative actions (workspace, distribution lists, recurring meetings, account requests where applicable)
Use Microsoft 365 tools to maintain operational rhythm: Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint
Support knowledge management by maintaining shared folders, SharePoint libraries, templates, distribution lists, and contact rosters
Ensure documents are properly version-controlled and prepared for leadership review and approval