Executive Assistant

Federal Home Loan Bank•Irving, TX

1d•Onsite

About The Position

FHLB Dallas actively pursues dedicated and hardworking individuals to be a part of our professional team. Positions are offered on an as-needed basis for all departments. View our current opportunities by clicking the View Open Positions tab above. In reporting to the Director of Corporate Services, it helps coordinate the Board of Directors’ meetings and numerous external meetings, to ensure effectiveness and efficiency, while projecting a positive image for the Bank. Also to perform a variety of administrative duties generally of a complex nature in support of Corporate Administration and the CEO.

Requirements

College degree or equivalent work experience.
6+ years administrative and related work experience in a corporate environment working with executive management.
Related work experience including: coordinating small to large conferences/workshops, board/advisory meetings; hotel negotiation, site selection and arrangements.
Demonstrated expertise with Microsoft applications (Word, Excel, Visio and PowerPoint).
Excellent interpersonal and communication skills, professional demeanor, experience interacting with executive level managers in a highly confidential manner, and attention to detail and accuracy.

Responsibilities

Serves as the Contractor Administrator for the Corporate Administration department by providing full guidance for ensuring that standardizing documentation, document routing, obtaining signature approvals, correct documentation and ensuring periodic and timely document review.
Provides a point of contact for documentation including procurement documents (contracts, purchase orders, etc.), related policies and procedures.
Prepares and/or maintains required documentation and administers the appropriate life cycle.
Responsible for coordinating logistical arrangements for external groups, including the Board of Directors and the Affordable Housing Advisory Council, as well as other external meetings. This may include site selection, hotel negotiations, meeting materials and transportation.
Tracks meeting expenses including receipt and verification of invoices, code and authorize for payment, tracking expenses and preparing cost recap report.
Serves as the primary point of contact for the Board of Directors, managing correspondence related to meetings, agendas, documents, and logistical arrangements to ensure seamless communication and coordinator.
Serves as the secretary for the Executive Management Committee.
Performs a variety of complex administrative duties and project support.
Assists in special project work involving the President’s office and as delegated by the Chief Administrative Officer.
Communicate meeting schedules to appropriate Bank staff, ensuring that they are informed of their respective participation.
Assumes additional responsibilities as assigned.