Executive Assistant

University City Housing Company • Philadelphia, PA

8d

About The Position

Executive Assistant - Strategic Partner to Managing Director Join a fast paced and growing industry in an ideal Center City Location. We are a Philadelphia-based Property Management Company with significant real estate holdings in an around the Philadelphia metropolitan area. Our current portfolio consists of 4,000 residential units and 250,000 square feet of commercial space. University City Housing Company is seeking an organized, motivated, and professional Executive Assistant. The Executive Assistant is a trusted partner to the Managing Director, responsible for keeping priorities clear, processes moving, and the executive focused on what matters most. This role goes beyond traditional administrative support, it requires ownership, sound judgment, and the confidence to proactively manage workflows, schedules, and communication. The Executive Assistant acts as the ‘right hand’ to the Managing Director, filtering distractions, anticipating needs, and translating information into clear, actionable insights. Because the Managing Director is a highly visual decision-maker, this role requires the ability to organize information visually and concisely rather than relying solely on written email communication. This position offers exposure to complex business operations, strategic initiatives, and philanthropic efforts, and is ideal for a highly organized, self-directed professional who thrives in a fast-moving environment and follows through relentlessly.

Requirements

• Bachelor's Degree from an accredited college or university
• Valid driver’s license and vehicle required
• Highly proficient with Microsoft Office Suite and ability to learn project management tools and other software systems
• Flexibility with hours and days worked
• Highly organized, proactive, and comfortable taking ownership
• Confident working independently while operating as a true partner to leadership
• Strong follow-through and attention to detail
• Able to translate complex information into clear, visual, and actionable formats
• Calm, professional, and adaptable in a dynamic environment

Responsibilities

• Partner with the Managing Director on day-to-day oversight of company operations, ensuring alignment with policies, procedures, and priorities
• Proactively manage the Managing Director’s calendar, meetings, and commitments, keeping them prepared, on track, and focused
• Maintain awareness of upcoming responsibilities, issues, and deadlines; follow up to ensure completion
• Prepare the Managing Director for meetings by organizing agendas, reports, and briefing materials
• Present information in a structured, visual, and decision-ready format
• Handle sensitive and confidential information with discretion and professionalism
• Support project management efforts, including research, budgeting, vendor analysis, and event planning
• Track progress across initiatives to ensure deadlines and deliverables are met
• Assist with personal tasks, special projects, and ad hoc needs as they arise

Benefits

• Opportunities for professional and personal development and career growth
• Competitive Salary
• Comprehensive Health Insurance - Medical, Dental, Vision
• Medical & Dependent Care Flexible Spending Accounts (FSA)
• Retirement plan – 401(k) with up to 4% employer match
• Paid Time Off (vacation, sick, 9 holidays, 2 floating holidays)
• Employer-paid Short-term Disability
• Voluntary Long-term Disability
• Voluntary Life Insurance
• Voluntary Hospital Indemnity Insurance
• Employee Assistance Program (EAP)
• Annual Awards & Recognition
• Company Paid Certifications & Licensing
• Employee Referral Program
• Apartment Discount Available

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level