Executive Assistant

Belvedere Trading • Chicago, IL

1d • $80,000 - $120,000 • Hybrid

About The Position

Belvedere Trading is a leading proprietary trading firm proudly headquartered in downtown Chicago. Our traders work hard to provide liquidity to the market through their market-making activities and are the masters of a diverse set of commodities, interest rates, exchange-traded funds (ETF), and equity index options. From the beginning, we began iteratively investing in our proprietary technology and committing to building our systems from the ground up. Our trading models and software systems are continually re-engineered, optimized, and maintained to stay on top of the industry. High-performance proprietary trading and development is the source of our success and competitive advantage at Belvedere, further fueling our passion for performance. We are a team driven by intellectual curiosity, seeking answers that will change not only how we trade in this technological age, but also the future landscape of the trading industry. We are looking for a highly motivated and detail-oriented Executive Assistant to support our President and members of our Leadership team. In this dynamic role, you will be a key partner in ensuring the seamless execution of executive-level operations. Responsibilities include managing complex calendars, coordinating meetings, handling correspondence, and assisting with presentations and large-scale projects. You will play a vital role in supporting daily administrative functions and contributing to the effectiveness of the Leadership Team. The ideal candidate is a proactive self-starter with exceptional organizational and communication skills, a high level of discretion, and the ability to anticipate needs in a fast-paced, high-performance environment.

Requirements

• 4+ years in an Executive Administrative support role in a corporate environment required.
• Strong prioritization skills to manage complex and evolving business needs.
• Ability to work well, remain calm under pressure, and adapt quickly.
• Proficiency in MS Office 365.
• Excellent organizational and time management skills.
• Demonstrated ability to communicate effectively verbally and in writing.
• Ability to work independently, multitask, and be proactive with leadership needs.
• Attention to detail and problem-solving skills.
• Ability to manage multiple tasks and priorities.
• Ability to work effectively both independently and as part of a team.
• Bachelor's Degree or equivalent professional work experience.

Nice To Haves

• Familiarity with Monday.com or other tools related to managing firm-wide projects and initiatives
• Complex, large-scale event planning skills from start to finish
• Exposure to Canva and other presentation creation tools

Responsibilities

• Manage and coordinate schedules, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations.
• Maintain and update organizational documents, including contact lists, policies, and project trackers.
• Handle incoming emails and other communication, forwarding and answering as appropriate.
• Assist in organizing meetings, including scheduling, sending reminders, meeting set up, note taking, and preparing necessary materials.
• Track and follow up on action items from meetings or cross-functional projects.
• Collaborate with the Chief of Staff to ensure alignment and consistency across all initiatives.
• Assist in planning and coordinating company events, meetings, or off-sites alongside the Chief of Staff.
• Provide support on special projects led by the Chief of Staff, such as process improvement initiatives, team-building activities, or strategic planning.
• Perform data entry, record-keeping, and expense management.
• Assist in managing projects and conducting research as required, including timelines and documentation.
• Anticipate needs and resolve administrative issues proactively.
• Uphold a strict level of confidentiality and professionalism.
• Represent the company, the Leadership team, and the Chief of Staff with professionalism and a positive attitude.

Benefits

• Additionally, certain positions at Belvedere Trading are eligible for discretionary bonuses.
• Our employees have access to a variety of benefits, which can be found on our website here.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 251-500 employees