Executive Assistant

Forterra • Arlington, VA

136d • $115,000 - $145,000 • Onsite

About The Position

The Executive Assistant (EA) is a trusted partner to the CTO, responsible for ensuring smooth day-to-day operations. This role manages the CTO’s calendar, communications, travel, and administrative workflows, enabling focus on strategic priorities. The EA must be proactive, detail-oriented, and capable of handling sensitive information with discretion and professionalism.

Requirements

• Bachelor’s degree preferred
• Minimum 3+ years supporting senior-level executives in a fast-paced environment
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• Proven ability to maintain discretion and handle confidential information
• Proficiency in Microsoft Office 365 Suite (Outlook, Excel, PowerPoint, Word), SharePoint, and collaboration platforms (Teams, Slack, Zoom)

Nice To Haves

• 5+ years of professional experience supporting senior executives
• Prior experience in a scaling technology company or startup environment
• Strong computer literacy, including project management and scheduling tools
• Demonstrated ability to thrive in a dynamic, high-growth setting

Responsibilities

• Calendar & Time Management: Strategically manage the CTO’s calendar, scheduling and prioritizing meetings with internal and external stakeholders, including executives, partners, and clients.
• Email & Communication Management: Triage, prioritize, and draft responses to communications; ensure the CTO’s time is focused on the most critical matters.
• Meeting Support: Prepare agendas, materials, and context for meetings; capture and track follow-up actions to completion.
• Travel & Logistics: Book and manage all domestic and international travel arrangements, ensuring seamless itineraries and proactive issue resolution.
• Expense Management: Process, reconcile, and track expense reports accurately and on time.
• Point of Contact: Serve as a discreet and reliable liaison between the CTO and stakeholders, managing communications with judgment and professionalism.
• Administrative Excellence: Manage day-to-day operational needs (document prep, vendor coordination, etc.) to support the CTO’s effectiveness.
• Proactive Support: Anticipate needs, identify solutions, and adapt quickly in a fast-paced and evolving environment.

Benefits

• Premium Healthcare Benefits: Three plan options, including an HSA-eligible plan, with Forterra covering 80% of the plan premium for you and your dependents.
• Basic Life/AD&D, short and long-term disability insurance plans 100% covered by Forterra, plus the option to purchase additional life insurance for you and your dependents.
• Extremely generous company holiday calendar including a winter break in December.
• Competitive paid time off (PTO) offering 20 days accrued per year.
• A minimum of 7 weeks fully paid parental leave for birth/adoption.
• A $9k annual tuition reimbursement or professional development stipend.
• Fully stocked beverage refrigerators with all the Celsius your little heart desires.
• 401(k) retirement savings plan, including traditional, Roth 401(k), and after-tax deferral with company match up to 4%.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees