Executive Assistant

Pacific Cycle•Madison, WI

12d•Onsite

About The Position

Big companies don’t make great bikes. Great people do. Pacific Cycle delivers some of the biggest names in outdoor recreation - Schwinn & Mongoose. Our culture is as fun and lively as the lifestyle brands we represent, where innovative ideas are welcome and customer satisfaction is a top priority. Now's the time to join the ride! A continued commitment to and investment in our people, products, and consumers is the foundation of how we build our bright future. We offer a competitive total rewards package with generous time off, incredible product discounts, and a fun working environment! We are connected by four core values that serve as the basis for a strong future. Passion to Perform : We focus on delivering results. With a winning spirit, we go the extra mile to ensure our consumers have an outstanding experience with every ride. Care & Act Responsibly : Our colleagues, customers, partners, and plant matter to us; we strive to have a positive impact on our society and the environment. Trust to Act : We demonstrate responsibility by taking initiative, giving each day our best, and showing ownership of the work we do. Make it Fun : We make work just as fun as riding by creating strong connections and celebrating our achievements together. Pacific Cycle is hiring an Executive Assistant! This exci ting opportunity provides high-level administrative and strategic support to senior leadership. This role partners closely with executives to manage schedules, communications, and priorities, enabling leaders to focus on organizational strategy and outcomes. The EA exercises sound judgment, discretion, and professionalism while handling confidential information and representing leadership internally and externally. This position is based out of the Madison, WI office and is fully onsite.

Requirements

Associate degree required/Bachelor’s degree preferred or equivalent combination experience and education
3-5 years of experience supporting C-suite and senior executives in a complex, fast-paced environment
Demonstrated experience managing multiple executive calendars with competing priorities
Exceptional organizational, time-management, and problem-solving skills
Strong written and verbal communication abilities
High level of professionalism, discretion, and integrity
Proficiency with Microsoft Office
Experience with collaboration tools (Teams, Zoom) and expense/travel systems

Nice To Haves

Experience in a similar role supporting multiple people
Experience with travel coordination and working across multiple time zones.

Responsibilities

Serve as the primary administrative partner to the CEO, managing complex and dynamic calendars, priorities, communications, and preparation
Anticipate executive needs and proactively identify and resolve scheduling, priority, and resource conflicts across multiple leaders
Prepare executives for meetings with agendas, briefing materials, and follow-ups
Act as a trusted gatekeeper, exercising sound judgment to triage requests and protect executive focus
Provide ongoing administrative and operational support to the VP of Finance and VP of Sales, including calendar management, meeting coordination, and preparation of materials
Draft, edit, and manage executive correspondence, presentations, and reports
Coordinate information flow between executives and internal/external stakeholders
Track action items, decisions, and commitments to ensure timely follow-through
Coordinate board, leadership, and committee meetings, including agendas, materials, logistics, and minutes as needed
Plan and execute executive-level meetings, offsites, and events
Coordinate executive travel, expense reporting, and meeting logistics