Executive Assistant

HR Recruiting Services•Hammonton, NJ

6d•Onsite

About The Position

This role is a critical support position responsible for providing high-level administrative and organizational assistance to executives and senior leadership. The individual will manage complex scheduling, confidential documentation, travel logistics, and reporting functions while ensuring seamless operations across departments. With a strong focus on accuracy, discretion, and efficiency, the incumbent serves as a key liaison between internal teams and external stakeholders, playing a vital role in enabling executive productivity and organizational success. The position requires a detail-oriented professional with proven experience in executive support, confidential record management, and advanced administrative systems.

Requirements

High School Diploma or GED; associate’s or bachelor’s degree in Business Administration, Office Management, or related field is highly recommended.
2–4 years of progressive administrative experience supporting executives, senior leaders, or board-level functions.
Proven experience working in a confidential, high-pressure environment with a professional and discreet demeanor.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with demonstrated skill in document creation, data management, and presentation design.
Experience with Workday or similar HR/payroll/expense systems is preferred.
Strong organizational and time management skills with the ability to prioritize tasks and meet tight deadlines.
Exceptional attention to detail and accuracy in all deliverables.
Ability to work independently, take initiative, and adapt to evolving demands in a fast-paced environment.
Demonstrated ability to manage multiple priorities with minimal supervision and remain available as needed.
Experience supporting board of directors or executive committees is a strong advantage.

Responsibilities

Manage executive calendars and coordinate appointments, meetings, and travel arrangements, including air, hotel, and ground transportation.
Prepare, code, and submit expense reports and other financial documentation via Workday in a timely and accurate manner.
Develop and deliver professional presentation materials and reports for board meetings, executive reviews, and strategic initiatives.
Maintain confidential files, statistical records, and sensitive correspondence with strict adherence to data security protocols.
Serve as the primary point of contact for internal and external stakeholders at the Mt. Laurel, New Jersey office location.
Oversee office operations including supply ordering, inventory management, and mail distribution.
Coordinate board meeting logistics, including agenda preparation, documentation, and follow-up actions.
Respond to and route incoming emails and phone inquiries, escalating as appropriate.
Prepare special reports, summaries, and ad-hoc analyses as needed by leadership.
Perform additional administrative duties and special projects as assigned, adapting quickly to changing priorities.