Executive Assistant

SUSE

About The Position

Always open. Our code, our culture, our opportunities. Leading open innovation without limits. We are SUSE. SUSE is a global leader in innovative, reliable, and secure enterprise open source solutions, including SUSE® Linux Suite, SUSE® Rancher Suite, SUSE® Edge Suite, and SUSE® AI Suite. More than 60% of the Fortune 500 rely on SUSE to power their mission-critical workloads, enabling them to innovate everywhere – from the data center to the cloud, to the edge and beyond. SUSE puts the “open” back in open source, collaborating with partners and communities to give customers the agility to tackle innovation challenges today and the freedom to evolve their strategy and solutions tomorrow. For more information, visit www.suse.com. Executive Assistant Job Description --- This is a fixed term contract of one year. Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and nonsupervisory employees with various administrative support tasks. These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks. Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc. Responsibilities: Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization. Responsibilities include performing various tasks in administrative support at the upper executive level. These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization. Coordinates the administrative work within the department/division, working with other departments/divisions and companies. Recognized as the top administrative employee in the department or division. The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.

Requirements

High school education or equivalent; some college level education highly preferred.
Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education.
Senior/advanced general administrative skills/ knowledge.
Usually works with multiple issues/projects and has the experience/ability to support multiple employees' administrative needs.
Regarded as the key administrative employee of the department and is a primary administrative employee in the division/ company.
Specific advanced software skills as required by the department.
This position is subject to a background check(s), including criminal, credit, and/or employment references.
The candidate is required to complete the background check(s) once an offer has been accepted.
This will be conducted by SUSE’s external provider, where legally permitted.

Responsibilities

Responsible for performing general administrative support tasks involved in an organization.
Assisting supervisory and nonsupervisory employees with various administrative support tasks.
General filing and records maintenance
Compiling data for reports
Assisting with administrative tasks associated with the cost center(s) budget(s)
Scheduling appointments and meetings
Calendar maintenance for one or more employees
Answering/screening telephone calls
Preparing expense reports
Preparing/editing presentations
Making travel arrangements
Distributing mail
Greeting/escorting visitors
Assisting new employees
Duplicating, and other established general administrative tasks
Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.
May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor.
Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
Performing various tasks in administrative support at the upper executive level.
Key records maintenance
Administrative tasks associated with the budget process
Scheduling executive appointments and meetings
Calendar maintenance for upper executive level employees
Answering/screening/routing telephone calls for upper level executives
Preparing/editing executive presentations
Making travel arrangements
Mentoring/leading the general administrative staff of the department/division
Coordinates the administrative work within the department/division, working with other departments/divisions and companies.
Recognized as the top administrative employee in the department or division.