Executive Assistant

The Walt Disney Company•Burbank, CA

24d

About The Position

Do you have experience supporting a senior executive? Are you calm under pressure and comfortable working with leadership at the highest levels? If so, an Executive Assistant role in Communications at The Walt Disney Studios may be a good fit. Executive Assistants are essential members of the team. In this role, you’ll support a fast-paced communications group that sits at the center of the Studios’ messaging and brand, working alongside a range of teams across the business. This position reports to the SVP, Communications – Disney Entertainment Studios. You’ll manage the day-to-day operations for the leader(s) you support. The Studio Communications team handles both internal and external communications for The Walt Disney Studios, inclusive of its seven banners – Disney Live Action, Walt Disney Animation Studios, Pixar Animation Studios, Marvel, Lucasfilm, 20th Century Studios, and Searchlight Pictures – including public affairs, Corporate social responsibility (CSR), Studio Technology, etc. Responsibilities include calendar management, travel coordination, expense reporting, and general administrative support. Just as important, you’ll build strong working relationships with your executives and key partners across the company. A clear understanding of your executive’s priorities, as well as how different teams across the organization operate, will be important to your success. As a representative of your executive’s office, professionalism and sound judgment are critical.

Requirements

5 years+ supporting a Vice President or above and/or equivalent experience
Sharp written and verbal communication skills and attention to detail
Desire to immerse yourself fully and learn all aspects of your executive’s business
Very strong organizational skills and attention to detail, as well as the ability to multi-task and prioritize deadlines/deliverables
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
A calm head and steady hand to deal with the unexpected
High emotional intelligence, with the ability to build trust and strong working relationships
Complete reliability handling confidential, often highly sensitive information
Some flexibility in your schedule – this role does require availability on some evenings and weekends
A highly professional demeanor, positive outlook and a can-do attitude
Bachelor’s degree or equivalent experience

Nice To Haves

Experience at The Walt Disney Company

Responsibilities

Handling inbound phone calls and media inquiries
Managing a complex, high-volume schedule, including time for preparation, travel, and focus
Understanding and anticipating priorities to manage competing demands, while staying flexible and responsive to last-minute changes
Scheduling conference rooms, meetings and video chats
Working closely with senior leaders and their teams, requiring strong interpersonal skills and sound judgment
Handling extremely confidential, sensitive information, remembering that Disney is a publicly traded company
Booking travel, including multi-city travel itineraries and briefing documents, considering time zones, weather delays, traffic and capacity
Assisting with news monitoring/reporting and keeping a finger on the pulse of breaking news
Helping to keep external facing sites, including The Walt Disney Studios press site, current
Managing expense reports, subscription accounts and renewals, vendor contracts, and payments
Note: must be reachable after hours and weekends if/when important issues arise