Executive Assistant

Falcon s Beyond Global • Orlando, FL

1d

About The Position

Falcon’s Beyond is a diversified global entertainment, consumer experience, and technology enterprise that accelerates intellectual property activations concurrently across physical and digital experiences. Working at Falcon’s means practicing your craft among collaborative and friendly professionals. We have attracted top talent from the feature film and visual effects industries, top theme park destinations, the video game industry, and others. Our work can be experienced in theme parks, museums, zoos, aquariums, location-based entertainment venues, live events, themed restaurant, and retail locations, and more!

The Executive Assistant will provide high-level administrative support to the CCO, the Executive Chairman, and the President of Falcon’s, helping them stay organized and focused on strategic goals. They will perform a variety of responsible, confidential, and complex administrative, technical, and business-related duties. Candidate must have excellent phone and communication skills in dealing with multi-cultural clientele. Must have strong organizational and multi-tasking abilities. Attention to detail along with being strongly motivated in demonstrating self-initiative are important for success.

Requirements

• Must have or be able to quickly acquire knowledge of company structure (mission, goals, and objectives), and policies and procedures.
• Must have a high school degree or comparable experience, with 5 years of experience working as an Executive Assistant or in a similar position.
• Must be able to operate a personal computer and have a working knowledge of the Microsoft Office suite, especially Outlook and Excel.
• Must be able to communicate effectively with diverse individuals and be able to handle situations ranging from routine to emergency.
• Excellent memory and organizational ability, capable of setting priorities, organizing workload, handling multiple responsibilities, and meeting deadlines.
• Strong organizational and communication skills, and ability to maintain confidentiality of sensitive information.
• Must be able to complete complex administrative tasks with minimal supervision.
• Must possess a valid driver’s license.
• Must be authorized to work lawfully in the United States of America.
• Will not require Falcon’s Beyond Global, LLC to commence (“sponsor”) an immigration case in order to be employed (now or in the future).

Responsibilities

• Provide administrative support to the CCO, the Executive Chairman, and the President of Falcon’s.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Gather and organize technical information and effectively communicate this information between customers, partners, vendors, consultants, and other internal and external sources.
• Assist with confidential administrative tasks for the Executive Team, such as managing calendars and schedules, screening callers, and arranging appointments, meetings, and conferences.
• Supports investor relations to include but not limited to investor information, communication, birthdays, gifts, dinner functions, etc.
• Provide information and assistance to the public in a courteous manner and with sensitivity to the diversity of a multicultural clientele.
• Performs additional duties as assigned by executives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED