Executive Assistant

Progyny•New York, NY

49d•$80,000 - $90,000•Hybrid

About The Position

Thank you for considering Progyny! Progyny is seeking a skilled, high energy, and highly motivated individual to provide executive support to Progyny’s Leadership team. We are looking for someone who can look at things with a broad perspective and anticipate needs before being asked. You should be comfortable working in a dynamic environment, taking initiative, delivering quality work and being accurate. You should possess excellent follow-up skills and be able to interact with multiple constituencies including C-suite executives, outside organizations, and varied businesses. You will need to work independently and exercise good judgment when prioritizing across multiple tasks. You should have a professional demeanor and stay calm when multi-tasking.

Requirements

4+ years of administrative experience supporting multiple executives including the C-Suite level
Excellent proficiency in Microsoft Outlook; pride in maintaining an exemplary executive calendar; strong skills in Excel, Word and PowerPoint.
Technologically savvy - familiar with digital apps and online resources
Highly organized and detail-oriented. Demonstrated ability to track and handle multiple priorities simultaneously, with a mindset of nothing slipping through the cracks despite frequent interruptions.
Ability to take initiative and anticipate needs by thinking a week, month and quarter ahead, rather than a day or two.
Demonstrated ability to make accurate and timely administrative judgments, while remaining professional under pressure.
Knows when to make decisions themselves and when to "escalate"
Exemplary interpersonal skills and ability to collaborate effectively with staff of diverse backgrounds, functions, and levels of the organization
Please note: This is not a digital nomad or remote international position; candidates must be based in the United States.
Progyny is unable to provide visa sponsorship for this position. Candidates must be authorized to work in United States without the need for sponsorship, now or in the future.

Responsibilities

Schedule meetings and maintain all elements of the calendar for our Chief Growth & Strategy Officer and executive team
Liaise between the Executive and other Departments and Teams
Maintain a regular open line of communication (via email, text/SMS, telephone, face-to-face conversations) with the executives to jointly manage calendaring, meetings and all other priorities
Coordinate domestic travel arrangements and prepare itineraries
Manage monthly expense reports on behalf of executives with accuracy and in a timely manner
Order daily lunch for executive team
Assist executives with printing, scanning, mailing and any ad hoc needs that arise

Benefits

Family friendly benefits: Paid family and parental leave, preconception, fertility and family building benefits (including egg freezing, IVF, and adoption support), family and pet care fund, and Parents’ Employee Affiliation Group
Menopause and midlife care
Health, dental, vision and life insurance options for employees and family
Free in-person, virtual and text-based mental health and wellness support
Paid time off, including vacation, sick leave, personal days and summer flex time
Company equity
Bonus program
401(k) plan with company match
Access to on-demand legal and financial advice
Learning and development programs to help you grow professionally and a mentorship program
Company social events to include annual volunteer day and donation matching
Flex days (3 days a week in the office) and onsite meals and snacks for employees reporting into our NY office