Executive Assistant

Ragan Communications • New York metro, NY

1d • Remote

About The Position

Ragan Communications is seeking an exceptional Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for communicators and marketers. This is a high-impact, high-trust leadership role supporting a CEO leading a fast-growing, media and learning company. The Executive Assistant will act as a force multiplier, protecting the CEO’s time, anticipating needs, enabling strategic focus and ensuring seamless execution across executive priorities. This role is ideal for a mid-level or senior career Executive Assistant who thrives in fast-paced environments, exercises exceptional judgment and wants to play a central role in the success of a growth-oriented CEO and leadership team.

Requirements

• 7+ years supporting a CEO, founder, or senior executive
• Exceptional judgment and emotional intelligence
• Strong written and verbal communication
• Advanced calendar and priority management skills
• High discretion and confidentiality
• Proactive, anticipatory mindset
• Ability to meet in person in NYC or CT at least 1x/month; other travel is required (3-4/year)
• Executive presence
• Polished, confident, and professional
• Naturally organized and detail-oriented
• Strategic thinker who enjoys solving problems
• Thrives in fast-paced, high-performance environments
• Comfortable saying no on behalf of the CEO
• Bachelor’s degree required

Nice To Haves

• Experience in media, professional services, consulting, technology, or similar environments preferred

Responsibilities

• CEO Strategic Partnership Serve as a trusted thought partner and operational extension of the CEO
• Anticipate priorities, pressure points and opportunities
• Proactively surface risks, conflicts, and decision deadlines
• Act as a confidential sounding board and strategic support resource
• Time, Calendar & Priority Management Own end-to-end management of the CEO’s calendar
• Prioritize meetings to ensure time is spent on the highest-value activities
• Design daily, weekly, and monthly rhythms that optimize CEO effectiveness
• Gatekeep requests and meeting flow with strong judgment
• Executive Leadership & Team Enablement Manage agendas, timelines, materials, and follow-up actions
• Capture ideas, organize notes and manage deadlines for speeches and projects
• Track strategic initiatives and executive-level commitments
• Support the cadence of executive leadership meetings
• Track decisions, priorities and follow-through
• Ensure alignment and clarity across senior leadership
• Coordinate executive offsites, planning sessions, and strategic meetings
• Travel, Events & External Engagement Manage travel logistics, itineraries and preparation materials
• Prepare executive briefings for all trips, meetings, and events
• Support major Ragan conferences and leadership appearances
• Maximize relationship ROI for speaking engagements, partner meetings and industry events
• Operations & Special Projects Own special projects that require confidentiality, discretion, and execution rigor
• Manage cross-functional initiatives on behalf of the CEO
• Maintain executive dashboards, tracking systems, and workflows

Benefits

• Health, dental, vision
• 401(k) with employer match
• Company-paid disability and life insurance
• Generous PTO and paid holidays
• Professional development support
• Competitive salary
• Travel and event exposure
• Long-term career opportunity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level