Executive Assistant

RRM Design Group • San Luis Obispo, CA

just now

About The Position

RRM Design Group is an employee-owned company seeking a full-time Executive Assistant to join our Corporate Services Team. Our growing firm is looking for an individual who is eager to be part of a collaborative, inclusive, and innovative team that offers a great balance of professional fulfillment and fun.

The Executive Assistant will provide executive support to our CEO, COO, Managing Partners, and Corporate Services Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Requirements

• Minimum of three (3) years of experience of executive administrative support.
• Minimum of five (5) years of experience in administrative support.
• Current knowledge of professional standards, computer applications, and trends.
• Strong experience and expertise in Microsoft Office Suite

Responsibilities

• Communicating effectively and proactively with peers, employees, and management.
• Maintaining the security of confidential information.
• Creating agendas and recording meeting minutes.
• Producing, proofreading, editing, and distributing corporate documents, letters, reports, memos, specifications, contract letters/work scopes, add services, consultant service agreements, certificates of insurance, transmittals, and other written materials.
• Assisting Board members, Managing Partners, and executive team with administrative duties (filing, calendar and contact maintenance, reimbursable reconciliation).
• Upholding RRM’s high standards of quality.
• Assisting with other administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 101-250 employees