Executive Assistant

RGS Products•Waterford, PA

10h•Onsite

About The Position

The Executive Assistant provides high-level administrative, operational, and strategic support to executive leadership. This role requires exceptional organization, judgment, communication skills, and the ability to anticipate needs in a fast-moving environment. The ideal candidate is proactive, detail-driven, resourceful, and comfortable managing sensitive information with absolute confidentiality.

Requirements

Proven experience supporting executives or senior leadership
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Strong organizational and multitasking abilities
High level of professionalism, discretion, and reliability

Nice To Haves

Experience in fast-paced environments
Familiarity with project management tools or CRM systems
Ability to work independently with minimal supervision

Responsibilities

Manage complex calendars, schedule meetings, and coordinate appointments
Prepare, edit, and format correspondence, reports, presentations, and meeting materials
Handle incoming communications, prioritize requests, and draft responses
Maintain organized digital and physical filing systems
Coordinate travel arrangements, itineraries, and logistics
Track deadlines, deliverables, and follow-up items
Serve as a professional point of contact between executives, staff, clients, and partners
Manage confidential information with discretion
Prepare meeting agendas, take notes, and distribute action items
Identify opportunities to streamline workflows
Anticipate needs and proactively resolve issues
Implement organizational systems to support executive productivity