Executive Assistant

Tract Capital Management • Mercer Island, WA

1d • Onsite

About The Position

The Executive Assistant provides high-level, proactive support to senior leaders and their teams, operating as a trusted partner who enables focus, alignment, and execution. This role requires strong judgment, business acumen, and the ability to work independently in a fast-paced, high-expectation environment. The ideal candidate anticipates needs, resolves complexity autonomously, and adapts their level of support to meet evolving business priorities. Occasional travel (approximately 5%) may be required to support key team off-sites or events.

Requirements

• Proven ability to manage multiple priorities simultaneously, adapt quickly to changing needs, and meet tight deadlines with minimal direction
• Strong judgment and discretion when handling sensitive, confidential, or high-stakes information
• Exceptional organizational skills, attention to detail, and follow-through
• Clear, professional communication skills and the ability to interact confidently with senior leaders and cross-functional partners
• Comfortable working independently while remaining highly collaborative
• Service-oriented mindset with a focus on anticipating needs and delivering a consistently high standard of support
• 8+ years of executive assistant experience
• Experience managing complex executive calendars with competing priorities
• Full-time, in-office (5 days/week)

Nice To Haves

• Bachelor’s degree preferred or equivalent professional experience

Responsibilities

• Provide proactive, high-level administrative and operational support to senior leaders and their teams across multiple time zones
• Own complex calendar management, including prioritization, coordination across stakeholders, and resolving scheduling conflicts with sound judgment
• Coordinate end-to-end domestic and international travel logistics, including itineraries, changes, and real-time troubleshooting
• Prepare, submit, and track expense reports in a timely and accurate manner, ensuring compliance with internal policies
• Plan and support team engagements such as leadership meetings, customer and vendor meetings, staff meetings, all-hands sessions, offsites, and team-building events
• Manages staff meetings end-to-end, including agenda development, materials coordination, and follow-up on action items
• Track action items, deadlines, and deliverables to ensure critical initiatives move forward without delay
• Comfortable owning and driving small-to-medium operational projects as needed (e.g., office moves, build-outs, or team initiatives)
• Partner closely with leaders, program and project teams, recruiting, and fellow executive support professionals to ensure seamless organizational support
• Identify opportunities to improve workflows, tools, and internal processes; help design and implement scalable systems that enhance team effectiveness

Benefits

• Tract Capital employees enjoy competitive compensation and comprehensive benefits, including 100% employer-covered medical, dental, and vision insurance, a 401K program, standard paid holidays, and unlimited PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level