Executive Assistant

NexGen Technologies, LLC•Boynton Beach, FL

40d•$60,000 - $70,000•Onsite

About The Position

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO and Sales Department. This role is pivotal in facilitating the smooth operation of our executive office and requires a candidate who is adept at managing multiple priorities in a fast-paced environment.

Requirements

Minimum of 3 years of experience as an Executive Assistant, preferably in a similar industry.
Experience with Zoho required.
Proficient in Microsoft Office Suite, with an emphasis on Excel and PowerPoint.
Exceptional written and verbal communication skills.
Strong organizational and planning skills within a Sales environment
Ability to maintain a high level of confidentiality and discretion.
Proven ability to handle multiple tasks with minimal supervision.
Experience in handling a wide range of administrative and executive support-related tasks.
Ability to work independently on projects, from conception to completion.

Nice To Haves

Bachelor’s degree in business administration or related field (preferred).

Responsibilities

Act as the primary point of contact between the CEO and internal/external clients.
Manage and maintain the CEO’s schedule, appointments, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
File and retrieve documents and reference materials.
Conduct research, assemble and analyze data to prepare reports and documents.
Manage and maintain executive office operations, including budgeting and expense reporting.
Arrange and coordinate meetings, events, and conferences.
Record, transcribe, and distribute minutes of meetings.
Monitor, screen, respond to, and distribute incoming communications.
Interact with internal staff at all levels.
Coordinate project-based work as required.