Executive Assistant

Associations International LLC • Lexington, KY

1d • Hybrid

About The Position

We are seeking an Executive Assistant to support our client, the International Coaching Federation, specifically within its Credentialing & Standards division. This role provides high-level administrative and coordination support to the Vice President and serves as a key liaison for board, committee, and volunteer activities. The ideal candidate is highly organized, proactive, and comfortable supporting senior leaders in a fast-paced, global environment.

Requirements

• Associate or bachelor’s degree
• 2–3 years of administrative or executive support experience
• Exceptional organization, attention to detail, and time management skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and virtual meeting platforms (Zoom, etc.)
• Ability to manage multiple priorities independently and maintain confidentiality

Nice To Haves

• Experience supporting boards or volunteers in an international or nonprofit setting preferred
• Interest in or exposure to coaching or credentialing environments a plus

Responsibilities

• Provide executive-level administrative support to the Vice President of Credentials & Standards
• Coordinate communications, meetings, and logistics for the Board of Directors and committees (virtual and in-person)
• Prepare agendas, capture and distribute meeting minutes, and track action items
• Maintain official records, files, and organizational documentation
• Coordinate travel, process expense reports, and support AP/AR and credit card reporting
• Support board nominations, elections, and volunteer engagement efforts
• Manage data reports, dashboards, and routine operational metrics
• Serve as a trusted liaison between staff, volunteers, and leadership

Benefits

• Flexible Work: This role will have the flexibility to work mostly remotely, hybrid, or in office, but will need to be local to Lexington and able to come in for mailings, meetings, and administrative functions.
• Award-Winning Culture: Best Places to Work in Kentucky (since 2012)
• Competitive Compensation: Based on experience
• Purpose-Driven Work: Support global associations making an impact

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees