Executive Assistant Full Time

United Surgical Partners International•Saint Louis, MO

22d

About The Position

United Surgical Partners International- St. Louis Regional Office is hiring an Executive Assistant! Welcome to United Surgical Partners International! United Surgical Partners International is the nation's largest most successful ambulatory surgery provider. We are dedicated to providing high-quality, lower-cost solutions in the communities we serve. Executive Assistant at United Surgical Partners International This individual performs a variety of routine functions in assigned area to maintain an organized flow of hospital operations. Assists HR with clerical functions and employee onboarding activities. Serve as the facility contracts administrator, ensuring contract compliance, contract requests, contract updates, and contract renewal process. Provide data entry support to administrative suite and other departments as assigned.

Requirements

High School Degree or equivalent
Ability to type 55 words per minute.
Ability to read and comprehend complex instructions, business correspondence and memos.
Ability to write complex correspondence.
Ability to effectively present information in group situations to patients, physicians and other employees of the organization.
Ability to apply common sense understanding to carry out detailed written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Ability to utilize Electronic Health Care Record for patient documentation.
Understanding of payroll systems and staffing coordination highly desirable
Strong skills in Microsoft suite products including excel and access to create professional reports
At least two to six months of experience as an Administrative Assistant.

Nice To Haves

Hospital experience preferred.
Degree in business administration or certification in clerical technical school

Responsibilities

Maintains good public relations with persons coming into the office, within the corporate structure, and in the community
Performs other duties as assigned
Maintains established Hospital/departmental policies and procedures
Maintains confidentiality of patient and Hospital related business
Develops and maintains an effective working relationship with patients, Physicians, families, visitors and other hospital employees
Understanding USPI's mission and EDGE, and completing daily responsibilities in accordance with the standards outlined in each.
Typing correspondence, reports, contracts, agreements and various specialized documents.
Organizing and maintain filing system.
Take minutes at hospital board meetings and other meetings as assigned.
Assist HR with online job posting and responses.
New hiring onboarding responsibilities as requested
Assist HR with functions between hospital and USPI
Provide clerical and administrative support to HR Director
Generate Monthly Administrator On Call Schedule
Preparation of spreadsheets, correspondence, and daily reports as needed.
Editing/Typing policies
Management of Policy library (electronic and hardcopy)
Serve as facility Contract Administrator
Facilitate contract request process
Validate all necessary items are procured for contract approval process
Management of 120-day expiration/renewal report in eCATS
Assist Executive with communication with contracted vendors
Management of electronic contract file repository and hardcopy repository.