Executive Assistant

Kymeta • Woodinville, WA

11h

About The Position

Executive Assistant Who We Are Kymeta revolutionizes satellite communications through Intelligent Communications Platforms (ICPs). Our electronically steered flat panel antennas enable seamless communications on-the-move. Kymeta solutions serve government, military, maritime, transport, and public safety clients worldwide, providing uninterrupted connectivity and spatial intelligence anywhere, anytime. With over 150 patents, Kymeta is shaping the future of global communications. For more information, visit kymetacorp.com What We Need The Executive Assistant (EA) provides high-level administrative and strategic support to the CEO and select senior executives across multiple time zones. This role is focused exclusively on executive support and requires exceptional attention to detail, sound judgment, discretion, and the ability to operate independently in a fast-paced environment with competing priorities and tight deadlines. The EA serves as a key partner to the CEO, enabling effective decision-making and time management, and supports seamless communication within the Executive Leadership Team and across the company.

Requirements

• 7+ years of experience in an executive administrative role with significant scheduling and communication responsibilities
• Minimum of 2 years supporting C-level executives in a fast-paced, high-growth environment
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Strong experience managing complex calendars and competing priorities across time zones
• Experience with Concur Travel and Expense strongly preferred
• Project management and event coordination experience a plus

Nice To Haves

• Project management and event coordination experience a plus
• Undergraduate degree in Business Administration or equivalent a plus

Responsibilities

• Provide dedicated, high-touch support to the CEO and select senior executives (VP through C-level), both onsite and remote
• Act as a trusted partner to executives, anticipating needs and proactively resolving scheduling, communication, and logistical challenges
• Manage complex, dynamic calendars with a strategic view of priorities, balancing immediate changes with weekly, monthly, and quarterly commitments
• Coordinate domestic and international travel, lodging, and transportation in compliance with T&E policies, including preparation of required international travel documentation
• Reconcile corporate and personal credit card charges, collect receipts, and prepare and submit expense reports in Concur
• Coordinate internal and external communications on behalf of executives
• Draft, edit, and compose professional correspondence, including emails, letters, agendas, and presentations
• Track communications with key stakeholders and identify follow-up actions to ensure timely execution
• Screen and prioritize incoming correspondence and requests, exercising discretion with sensitive and confidential matters
• Compile, organize, and prioritize documents and materials for executive review and decision-making
• Support executive-led employee communications to strengthen engagement, alignment, and transparency across the organization
• Prepare agendas and materials for town halls and company-wide meetings in collaboration with Human Resources and other stakeholders
• Coordinate on-site and off-site events, ranging from small executive meetings to large company-wide events, in partnership with the administrative team

Benefits

• Medical Plans: A choice between two competitive options
• Flexible Spending & Health Savings Accounts
• Vision & Dental
• Life/AD&D
• Employee Assistance Program
• 401k
• Paid Time Off
• Exempt employees: Flexible PTO and 12 paid holidays per year
• Nonexempt employees: 15 vacation days, 7 sick days and 12 paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 101-250 employees