Executive Assistant
About The Position
We are seeking a proactive and highly organized Executive Assistant to support our Chief Financial Officer (CFO) and other senior leaders. This role requires in-person presence (5 days) at our Secaucus, NJ office to ensure seamless collaboration. The successful candidate will be a master of multitasking, able to manage competing priorities and deadlines in a fast-paced environment. This role requires exceptional judgment, the ability to handle confidential information with the utmost discretion, and a talent for ensuring a seamless flow of information and coordination across departments. You will be a key player in a dynamic team, providing critical support to our executive leadership.
Requirements
- Bachelor’s degree or equivalent practical experience.
- A minimum of 8-10 years of experience supporting C-level executives.
- Extensive experience in preparing board-level presentations and materials.
- Exceptional organizational skills with a proven ability to manage multiple priorities and projects with competing deadlines.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Excellent written and verbal communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
- Proven ability to handle confidential information with discretion and exercise sound judgment.
- A proactive, resourceful, and independent work ethic.
- Professional demeanor with the ability to remain calm and effective in high-pressure situations.
- Demonstrated ability to collaborate effectively within a fast-paced, growing environment.
- Flexibility to provide support outside of standard business hours when necessary.
Responsibilities
- Manage the CFO's and other senior leaders' daily schedules, ensuring they are kept informed of their appointments and commitments.
- Proactively manage the CFO's contacts, prioritizing key relationships and ensuring timely communication.
- Coordinate and prepare for critical meetings, including quarterly earnings calls, Board of Directors meetings, and external client engagements.
- Prepare, maintain, and update documents for Board meetings and other recurring leadership meetings.
- Arrange complex domestic and international travel, including visas, agendas, and all necessary preparations.
- Develop and maintain systems to track upcoming deadlines and deliverables.
- Handle a variety of administrative tasks, such as drafting correspondence, screening communications, and maintaining executive files.
- Process and manage expense reports in a timely manner.
- Collaborate effectively with other Executive Assistants and internal teams to ensure smooth operations.
Benefits
- Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
- Best-in-class well-being programs
- Annual, no-cost health assessment program
- Blueprint for Wellness healthyMINDS mental health program
- Vacation and Health/Flex Time
- 6 Holidays plus 1 MyDay off
- FinFit financial coaching and services
- 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
- Employee stock purchase plan
- Life and disability insurance, plus buy-up option
- Flexible Spending Accounts
- Annual incentive plans
- Matching gifts program
- Education assistance through MyQuest for Education
- Career advancement opportunities and so much more!
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
5,001-10,000 employees
