Executive Assistant

Brundage Medical Group LLC • Pinellas Park, FL

10d

About The Position

Brundage Group provides revenue cycle solutions and physician advisory services that empower hospitals nationwide to capture earned revenue, ensure compliance, and improve operational efficiency. We blend clinical thought leadership with cutting-edge technology to help hospitals stay viable to continue serving our communities.

We are seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to provide high–level administrative support to both the CEO and CTIO. The EA role is critical to ensuring efficient operations, strategic alignment, and seamless communication across executive leadership. The ideal candidate is a seasoned professional with exceptional organizational skills, discretion, and a strong understanding of healthcare and/or consulting environments.

Requirements

• High school diploma required. Bachelor’s degree preferred; additional administrative or project management certifications are a plus.
• 5+ years of experience supporting C-level executives, preferably in healthcare, consulting or technology
• High level of professionalism, integrity, and discretion in handling confidential information
• Strong attention to detail and commitment to accuracy
• Significant subject matter expertise in managing client centric office operations
• In-depth knowledge of diverse functions and principles (e.g., supply chain, finance, customer service, etc.)
• Positive attitude, adaptability, and a proactive approach to problem solving
• Adept in technology
• Strong verbal and written communication skills
• Strong proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Zoom, and collaboration tools such as Slack and Teams
• Basic Salesforce experience preferred
• Knowledge of core hospital information systems preferred
• Strategic planning and time management skills
• Ability to build long-term business relationship with key executives through engagement, delivery, and networking in professional organizations
• Anticipate needs
• Work experience as an Executive Assistant, Personal Assistant, or similar role preferred

Responsibilities

• Prepare executive level documents, reports, and correspondence
• Facilitate cross-functional communication and serve as liaison between executive leadership and internal/external stakeholders
• Organize and prioritize incoming communications and requests; triage or respond as appropriate
• Manage complex calendars, scheduling internal/external meetings across multiple time zones
• Meeting planning and coordination (internal/external)
• Support meeting logistics including agenda preparation, minutes taking, and follow-up action tracking
• Maintain confidentiality and handle sensitive information with discretion
• Maintain C-Suite/Executive schedules including calendaring and monitoring email inboxes
• Urgent or noteworthy emails should be escalated as necessary
• Work closely with executives to keep them apprised of schedules and upcoming commitments
• Confirm objectives for the meeting invites, participants, materials for all calendar needs
• Monitor deadlines, deliverables, and key initiatives on behalf of the CEO and CTIO
• Researching, filing, scanning, and photocopying as needed
• Answer phone and handle inquiries via phone and email; route to appropriate team member/group
• Assist in research, planning, and execution of company events
• Assist VP, Finance (AP/AR) teams with invoicing, basic accounting, expense reports, and statement reconciliation as needed
• Travel arrangement coordination (accommodations/itineraries/etc.) on behalf of company executives
• Assist new hires as needed with travel arrangements/guidance
• Assist People Department with onboarding as needed
• Assist with Maintaining Facility Requests/Maintenance
• Oversee office supply purchasing and inventory, scheduling office equipment maintenance.
• Marketing functions: admin support to the marketing team as needed
• Assist with national conference preparation and documentation
• Ensure marketing materials for onsite education and conferences
• Track Inventory to ensure necessary materials on hand, and work with the marketing dept and printer vendor as needed
• Coordinate marketing material requests (internal/external)
• Manage special projects and strategic initiatives in alignment with organizational goals
• Moderate company webinars as needed by BG leadership
• Personal scheduling (meetings, travel, etc.) and task management for C-Suite as needed
• Performs other duties as assigned

Benefits

• Make a meaningful impact in the healthcare industry
• Work alongside mission-driven leaders and dedicated professionals
• Enjoy collaborative, dynamic, and growth-oriented work culture with a strong commitment to excellence

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees