Executive Assistant

Monogram Health • Brentwood, TN

10d • Onsite

About The Position

We are looking for a highly experienced, energetic, hyper-organized, and
motivated Executive Assistant to handle a wide array of administrative tasks to
support the work of our Regional Operations President.

Requirements

• Brentwood, TN Location
• At least 8 years administrative support experience, executive level preferred
• Bachelor's degree is preferred.
• Excellent time management skills and ability to demonstrate high attention to detail.
• Confidence to function in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision.
• Utilizing your strong interpersonal skills, you easily build relationships with investors, staff, business associates, and board members.
• Regularly handle confidential information with utmost discretion and confidentiality
• Ability to be flexible and available as needed throughout the workday.
• Self-starting, critical problem solver who can switch priorities at a moment’s notice with minimal or no direction.
• Ability to present a positive and respectful front in all situations.
• Desire to work in entrepreneurial environment and be committed to our mission.
• Strong proficiency in Microsoft Office suite; advanced Outlook, Word, and PowerPoint skills
• Experience with technologies such as Expensify, Zoho, video conference systems, and Zoom.

Responsibilities

• Provide extensive calendar support and regularly supervise and adjust the CEO’s calendar and schedule. This will include giving reminders as required, be available for last-minute changes, proactively prioritize meetings and resolve conflicts.
• Provide support to the Board of Directors to organize and schedule monthly and annual meetings. Requires regular communication with advisors and/or their assistants.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
• Thoroughly research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Research, book, and coordinate travel. Ensure required travel documents are in place, build itineraries, maintain travel credits, points, and expenses, maintain, and update calendar, and liaise with required parties at travel destination(s).
• Process expense report for the CEO and his direct reports and advisory members. Liaison with accounting to ensure payment is processed.
• Maintain memberships and subscriptions including setting calendar reminders, handling correspondence, and processing payment.
• Assignment of special projects as requested.

Benefits

• Comprehensive Benefits - Medical, dental, and vision insurance, employee assistance program, employer-paid and voluntary life insurance, disability insurance, plus health and flexible spending accounts
• Financial & Retirement Support – Competitive compensation, 401k with employer match, and financial wellness resources
• Time Off & Leave – Paid holidays, flexible vacation time/PSSL, and paid parental leave
• Wellness & Growth – Work life assistance resources, physical wellness perks, mental health support, employee referral program, and BenefitHub for employee discounts 

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees