Executive Assistant

Thread • Anchorage, AK

12d • $66,000 - $71,000 • Onsite

About The Position

thread assists families in finding affordable, high-quality child care that meets their needs. We provide professional development, technical assistance, and financial support to early childhood educators and programs to ensure they are preparing children for lifelong success. By collaborating with communities and businesses, we work to achieve positive outcomes for families and young children through increased access to affordable, high-quality child care. We undertake research and advocate for child care policies. This work is guided by our core values of empowerment, access, child care professionalism, children’s rights, and entrepreneurial incubator. Specific Responsibilities: The Executive Assistant serves as the primary point of contact and provides administrative support for the Chief Executive Officer (CEO) and provides administrative support for the Board of Directors and the Management Team which consists of the CEO, Chief Operating Officer (COO), Chief Financial Officer (CFO), and Chief Administrative Officer (CAO). This position executes a variety of administrative tasks that support the operation of the organization. Tasks include, but are not limited to:

Requirements

• Associates required, BA preferred, in education, business administration, policy, social work or other related field.
• Previous experience in an administrative role required.
• Current driver’s license required; Alaska driver’s license preferred.
• References and valid identification required.
• Must pass background check.
• Passion and commitment to thread’s mission and the importance of early childhood education.
• Exercise good judgement in a variety of situations.
• Possess strong written and verbal communication skills, including technical writing proficiency, along with well-developed administrative and organizational abilities.
• Ability to maintain a realistic balance among multiple priorities is imperative.
• Willingness to learn and demonstrate a solid working knowledge of thread’s structure and mission.
• Maintain confidentiality.
• Flexibility and adaptability as organizational needs change.
• Strong interpersonal skills.
• Strong analytical skills and attention to detail.
• Strong technical writing skills.
• Strong customer service skills.
• Ability to use modern technology to enhance business and customer services.
• Ability to communicate effectively with a diverse group of educators, parents, staff and members of the community.
• Ability to use database systems and general office programs with comfort and ease including Microsoft Word, Excel, Access, Zoom, PowerPoint, Salesforce, shared project management tools, and Outlook (Microsoft 365).

Nice To Haves

• Previous non-profit work preferred.
• Alaska driver’s license preferred.

Responsibilities

• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy. Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; use judgement and make recommendations to ensure smooth day-to-day engagements. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board and committee meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; record meeting minutes on behalf of Board Secretary and committee leads; maintain Board intranet; and file all pertinent Board documents. Adhere to State and governance compliance with applicable rules and regulations set in bylaws regarding Board matters.
• Support the CEO, COO, CFO, and CAO by drafting and producing internal and external communications, including correspondence, presentations, reports, board materials, memos, and other complex documents, coordinate scheduling, logistics, and follow-up for related meetings and initiatives.
• Support Management Team with special projects as assigned including coordinating all Management Team meetings and events as needed. Manage travel for Management Team.
• Maintain quality filing and communications systems including document management, and archiving.
• Assist in other administrative tasks as needed.
• Other duties as assigned.

Benefits

• 20 days of Leave (starting)
• paid holidays
• 403b match
• High-Deductible Health Plan with HSA option (employer contributes to HSA)
• Dental
• Vision and Life. All premiums covered 100% for employee’s health, dental, vision and life.
• Free thread services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree