Executive Assistant

M&T Bank • Boston, MA

13d • $24 - $40 • Onsite

About The Position

Overview: We are seeking a highly organized, proactive, and career-driven Executive Assistant to provide exceptional support to two Executive Vice Presidents. This role goes beyond traditional administrative duties – it’s about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you. What You’ll Do: Calendar & Email Management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling. Travel & Expense Coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness. Project & Event Support: Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution. Executive Support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives. Team Engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones. Operational Assistance: Manage access requests, time-off tracking, and other administrative processes. Daily Collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.

Requirements

• Associate's degree, or equivalent work experience.
• 4+ years of progressive administrative support experience, preferably supporting executives.
• Experienced Career Admin: Proven success supporting senior leaders in a corporate setting.
• Proactive Problem Solver: Anticipates needs, identifies solutions, and takes initiative without waiting for direction.
• Organizational Expert: Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.
• Detail-Oriented & Reliable: Strong attention to detail for expense reporting, travel arrangements, and event planning.
• Tech-Savvy: Comfortable with the Microsoft Office Suite and other productivity tools.
• Relationship Builder: Professional, approachable, and committed to helping executives lead effectively.
• Growth Mindset: Eager to learn and grow within the organization.
• Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.
• Monday-Friday, 8:30am-5:00pm (flexible).

Responsibilities

• Calendar & Email Management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.
• Travel & Expense Coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness.
• Project & Event Support: Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.
• Executive Support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.
• Team Engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.
• Operational Assistance: Manage access requests, time-off tracking, and other administrative processes.
• Daily Collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.

Benefits

• M&T Bank is committed to fair, competitive, and market-informed pay for our employees.
• As an employer of choice, we are proud to offer competitive benefits ranging from medical and retirement to forty hours of paid volunteer time, each year.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees