Executive Assistant

NBCUniversal • Universal City, CA

35d • $60,000 - $80,000 • Hybrid

About The Position

About Us Universal Pictures Home Entertainment (UPHE) markets and distributes NBC Universal’s film and television offerings across transactional digital and disc formats worldwide. Distributed lines of content include contemporary and classic productions within the company’s expansive entertainment catalog, spanning properties from Universal Pictures, Focus Features, DreamWorks Animation, Illumination, Universal Media Studios and Peacock, as well as from select third-party partners. UPHE distributes through its own operations in parts of North America, Europe, Asia Pacific and South America and through a variety of licensee partnerships across major territories around the world. The Company is leading the way in exploring innovative technologies and in developing and adapting dynamic new windowing strategies and other initiatives for the evolving global home entertainment market. Its vast 4,000-plus title catalog is among the largest and most celebrated in the industry, comprising a wide variety of titles and genres. Among its most-prized properties are such franchise as The Fast and the Furious, Jurassic, Despicable Me, Minions, Mama Mia!, Downton Abbey, Shrek, Back To The Future, Jaws, E.T. the Extra-Terrestrial and the legendary classic monster movies; recent films including Wicked, Oppenheimer and The Super Mario Bros. Movie; as well as such acclaimed television series as the Chicago and Law & Order franchises and The Office.
Job Description The Executive Assistant function plays a critical role in enabling senior leadership to operate at the highest level. This role provides end‑to‑end executive support for an Executive Vice President and a Senior Vice President with global portfolios, ensuring seamless coordination across calendars, travel, communications, and priorities. Acting as a trusted partner and gatekeeper, the Executive Assistant provides proactive oversight to ensure no responsibilities or details are overlooked: protecting executive time, maintaining rigor across SVP calendars, and enabling clear communication across internal teams and external partners. This role demands exceptional judgment, reliability, strong interpersonal skills and the ability to anticipate needs and prioritize appropriately in a fast‑paced, high‑expectation environment that values accountability, precision, trust, and a ‘WE’ mentality. Who You’ll Work With An Executive Vice President and a Senior Vice President touching globally distributed teams and initiatives A high‑performing, collaborative business division Interacting with cross‑functional partners across Operations & Technology, Legal, Finance, HR, and Marketing External partners, vendors, and stakeholders across multiple regions and time zones

Requirements

• 3+ years of experience supporting SVP‑level or equivalent senior executives, ideally in a global organization
• Proficient in Microsoft Office – Word, Excel, PowerPoint, etc.
• Outstanding attention to detail and consistently reliable follow‑through
• Exceptional organizational skills with proven ability to prioritize competing requests, manage busy schedules, and multitask in a fast‑moving environment
• Ability to maintain a high level of confidentiality

Nice To Haves

• Excellent interpersonal skills with the ability to work effectively across all levels of the organization
• Willingness to work early mornings or evenings, and if necessary be flexible with hours
• Self-starter with ability to follow through without supervision
• Excellent verbal and written communication skills with all levels both internal and external

Responsibilities

• Executive Partnership & Strategic Support Serve as a trusted partner to an EVP and SVP, enabling focus on strategic priorities through proactive planning, anticipation, and follow‑through of meetings and requests Act as an extension of executive leadership, representing priorities with professionalism, discretion, and sound judgment Maintain strict confidentiality while managing sensitive information, communications, and materials
• Calendar & Priority Management Own and manage complex, high‑volume calendars across multiple time zones Proactively assess, prioritize, and sequence meetings based on business impact Anticipate conflicts, surface trade‑offs, and pro-actively shift
• Travel & Logistics Coordinate travel, including flights, accommodations, ground transportation, and itineraries Ensure executives are supported before, during, and after travel to maximize effectiveness
• Operational Rigor & Administrative Excellence Process and reconcile expenses accurately and on time, ensuring compliance with policies Provide general office and administrative support as needed to ensure smooth day‑to‑day work Oversee PTO trackers to ensure accuracy with teams
• Meetings, Events & Team Enablement Support planning and execution required events (on-sites, catered lunches, coffee orders, meet & greets, etc.) Coordinate logistics, order materials, and send communications Manage security passes for guests Manage shipping as needed

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed