Executive Assistant

Bessemer Trust • New York, NY

1d • $110,000 - $130,000

About The Position

Bessemer Investors (“BI”) is a New York-based investment firm focused on
partnering with middle market businesses to support growth and enhance value
creation. Bessemer differentiates itself by combining a long-term, flexible
capital base with a team of experienced private equity professionals. For
further information, please visit https://www.bessemerinvestors.com.

The Executive Assistant will provide seamless assistance to a small team of
senior investment professionals in a fast-paced and dynamic environment.
Operating on a day-to-day basis much like a traditional PE firm, the team at
Bessemer Investors is actively investing and overseeing a growing portfolio of
companies. This exceptional opportunity includes heavy calendar management,
frequent/dynamic travel arranging, and the regular utilization of
technology/systems. Among other traits, the ideal candidate will have
outstanding attention to detail, operates with a sense of urgency, and is very
comfortable multi-tasking.

Requirements

• Bachelors Degree required
• 3+ years of Executive/Administrative Assistant experience directly supporting a senior executive and/or small team within a private or public sector firm/ organization. Experience in asset management (e.g., private equity, hedge funds) supporting an investment team preferred
• Proven ability to work well in and contribute to a team environment
• Excellent organization and communication skills with an emphasis on active listening
• Shows tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation
• Demonstrates ability to prioritize, anticipate needs, and manage multiple assignments in a fast-paced, dynamic environment to meet deadlines with efficiency and accuracy
• Has excellent attention to detail and executes responsibilities with a sense of urgency and follow-through

Responsibilities

• Effective calendar management
• Manage frequent and complex travel arrangements for team members
• Optimum screening of incoming communications and routing for action and follow-up
• Successfully communicate with both internal and external contacts including significant executive relationships
• Well-proofed standard correspondence and maintenance of certain administrative files
• Manage expense reports in Concur
• Establish effective working relationships with colleagues and external contacts
• Manage database (DealCloud) of contacts and interactions with intermediaries, executives, lenders and co-investors
• Assist with general day-to-day management of the office (order/manage supplies, etc.)
• Additional responsibilities, including preparing desktop research on topics pertinent to the investment activities of the firm, to be determined based on the aptitude of the candidate
• Additional responsibilities (to be determined based on the aptitude of the candidate) may include analyzing pricing/volume trends of team travel, maintaining BI’s website in coordination with outside vendor, and preparing desktop research on topics pertinent to the investment activities of the firm
• Plan events such as the BI holiday party, dinners with portfolio company executives, team lunches/happy hours, and team offsites

Benefits

• Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees