Executive Assistant

Cencora • Conshohocken, PA

18h • Hybrid

About The Position

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today! Job Details Hybrid position/minimum 3 days per week in office Summary: We are seeking a proactive and dynamic Executive Assistant to provide comprehensive administrative support to executives at Cencora. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a strong ability to manage confidential information with discretion.

Requirements

• Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a two-year Associate's Degree Program or equivalent combination of experience and education
• Normally requires a minimum of four (4) years directly related experience
• Proven experience as an executive assistant or in a similar role, preferably in a corporate setting
• Strong proficiency in office software (e.g., Microsoft Office Suite) and communication platforms
• Exceptional organizational skills with the ability to prioritize tasks and manage time effectively
• Excellent written and verbal communication skills
• Discretion and confidentiality in handling sensitive information
• Ability to work independently and as part of a team in a fast-paced environment
• Adaptability to changing priorities and the ability to take initiative
• Ability to communicate effectively both orally and in writing
• Strong interpersonal skills
• Strong analytical skills
• Ability to resolve issues quickly and efficiently
• Ability to represent a positive and professional image
• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook
• Strong understanding of various systems used to support the DC Operations and Primary Duties listed above such as SAP, PkMS, Kronos, Workday, Qlickview, Metastorm, and Labor Managemetn, etc.
• Ability to implement processes resulting in satisfactory audit practices

Responsibilities

• Confidential Administrative Support: Provide high-level administrative assistance, ensuring the effective functioning of the executive's office
• Calendar and Meeting Coordination: Maintain and optimize executive calendars, schedule appointments, and organize meetings, including logistics and preparation of materials
• Travel Coordination: Organize and manage all domestic and international travel arrangements, including flights, accommodations, and itineraries, ensuring seamless travel experience for the executive
• Project Assistance: Support various departmental projects, providing coordination and follow-up as needed
• Invoice & Expense Management: Submit and track invoices for payment, ensuring accuracy and compliance with company policies while maintaining clear records of financial transactions
• Document Management: Draft, edit, and proofread correspondence, reports, and presentations for internal and external stakeholders, ensuring clarity and professionalism
• Information and Data Management: Compile and analyze information from various sources to generate insightful reports and presentations, utilizing advanced software tools
• Office Operations: Maintain efficient office operations by managing supplies, filing systems, and technology resources, ensuring a well-organized workspace
• Interdepartmental Collaboration: Act as a liaison between departments, facilitating communication and resolving operational issues to enhance workflow efficiency
• Relationship Management: Foster positive relationships with colleagues and management, promoting a collaborative and respectful work environment
• Policy Compliance: Uphold company policies, procedures, and safety regulations, demonstrating a commitment to ethical practices
• Continuous Improvement: Stay abreast of industry trends and best practices in administrative support, proactively seeking ways to enhance efficiency and effectiveness

Benefits

• We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members’ ability to live with purpose every day.
• In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness.
• This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave.
• To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees