Executive Assistant

IANS•Boston, MA

13d•$84,000 - $105,000•Onsite

About The Position

For the security practitioner caught between rapidly evolving threats and demanding executives, IANS Research is a clear-headed resource for decision-making and articulating risk. We provide experience-based security insights for Chief Information Security Officers and their teams. The core of our value comes from the IANS Faculty, a network of seasoned practitioners. We support client decisions and executive communications with Ask-an-Expert inquiries, our peer community, deployment-focused reports, tools and templates, and consulting. IANS has about 210 employees (and growing!), based in our vibrant Downtown Boston office. Talent and employee experience are at the heart of all we do. IANS is seeking a highly capable, proactive Executive Assistant / Office Manager to support our CEO and to own the operations and experience of our Boston office. This high-visibility role blends executive support with operational leadership, providing a unique opportunity to contribute to the inner workings of a fast-growing company. This role is a force multiplier for the CEO and a critical partner to the People function. The right person will have high visibility, trust, and impact — shaping both executive effectiveness and the day-to-day employee experience at IANS.

Requirements

3-5 years of experience as an Administrative or Executive Assistant, including demonstrated experience supporting senior executives with complex schedules and frequent travel
Experience managing office operations highly desired
Strong organizational skills and exceptional attention to detail
Entrepreneurial mindset, grit, and willingness to “wear many hats.”
High degree of professionalism, discretion, and emotional intelligence
Strong sense of urgency and ability to anticipate needs, manage competing priorities, and operate independently
Strong written and verbal communication skills
Proficiency with Outlook, Word, Excel, PowerPoint including ability to structure PowerPoint agendas and decks.
Proficiency with Zoom, Microsoft Teams and other collaboration tools.
Familiarity with and interest in using AI to improve efficiency and productivity
Experience with travel/expense tools such as Egencia and Nexonia
Bachelor’s Degree preferred.

Responsibilities

Provide high-level, proactive support to the CEO, including: Calendar management across internal, client, and Board priorities
Anticipating needs based on the Company and Board calendar and staying ahead of planning and logistics
Travel planning and coordination
Expense management and follow-up
Organizational and administrative support for client facing communications that require the utmost professionalism and attention to detail
Plan and organize monthly internal company meetings, including logistics, materials, and coordination with presenters
Coordinate agenda, logistics, and materials preparation for Board meetings, Management Team meetings, and offsites. Capture and circulate follow-up items to ensure progress and accountability.
Serve as a trusted gatekeeper — managing priorities, anticipating needs, and ensuring the CEO’s time is spent on the highest-impact work
Handle sensitive and confidential information with discretion and sound judgment
Partner with IT, visual design, and others to ensure meetings and events are well-organized, polished, and reflective of IANS’ culture
Own the day-to-day operations of IANS’ Boston office including vendors and catering, and ensuring a tidy and presentable office
Manage visitor system and reserve internal and external meeting and conference rooms as needed for interviews and trainings.
Partner with the People team on logistics for in-office new hire experiences
Play a supporting role in planning and executing an upcoming office move, including coordination with vendors, leadership, and employees
Support Employee Resource Groups with events and other initiatives to maintain a positive, organized, and high-energy office culture
Identify opportunities to improve executive support, office operations, and administrative processes
Create systems and documentation that scale with company growth
Support ad hoc projects for the CEO, Chief People Officer, and leadership team