Executive Assistant

CONA Services • Charlotte, NC

1d • Onsite

About The Position

The Executive Assistant provides advanced level support to the senior officers and staff members, manages requests from senior staff, handles directed initiatives. Specific duties may vary considerably depending upon the assigned area of accountability and scope of responsibility as assigned by their leader(s). The position may serve as a key backup to other Administrative Assistants.

Requirements

• Working knowledge of Microsoft Office Productivity tools
• Prior experience in customer service or a work environment performing administrative, clerical, and receptionist duties. Will work with confidential information concerning company strategic initiatives and human resource information
• Supports Executive cross-functional Leaders at the strategic level. Must appropriately maintain discretion and diplomacy in handling all matters while exercising the highest degree of confidentiality. This role may have more responsibilities and confidential duties because they work more closely with Sr. Leaders
• Outstanding organizational and time management skills
• Graceful with internal and external constituent interactions even when sharing uncomfortable news
• Curious to learn new things and work on different projects.
• Naturally helpful to others
• High school diploma or GED

Nice To Haves

• Bachelors Degree
• Knowledge acquired through 5 or more years of work experience

Responsibilities

• Manages the calendar and email management of multiple leaders.
• Completes expense reports, composes and prepares correspondence.
• Arranges complex and detailed travel plans, itineraries, and agendas.
• Compiles documents for meetings
• Coordinates internal and external meetings and special events for facility and business partners (research, scheduling, catering, set up, etc.) and external organizations as required.
• Budget management responsibilities for group events
• Coordinates scheduling of business activities, travel arrangements, prepares correspondence, assists with confidential matters, and performs research for special projects as assigned
• Negotiates prices with third-party vendors, manages an event budget, develops and oversees the process for large group meetings within parameters
• Independently prepares reports including expense reports, invoices for payment, accurate and professional presentations, spreadsheets, documents, and analytical reports as needed
• Communicates directly and on behalf of the leadership team, external constituents, and on matters related to Enterprise-wide initiatives as directed
• Supports the Executive Leaders with their external commitments, including service on external boards, committees, and other groups

Benefits

• Career Growth: Clear pathways to advance and develop your career
• Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan
• Purpose-Driven: Create meaningful impact in the communities you serve
• Professional Development: Dedicated training + personalized mentorship

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED