Executive Assistant

AmTrust Financial Services, Inc. • Boston, MA

4d • $22 - $44 • Hybrid

About The Position

AmTrust Financial Services is seeking a highly organized and proactive Executive Assistant / Office Manager to provide comprehensive support to two senior leaders:
· Executive Vice President and Head of Commercial Lines
· Executive Vice President of Field Operations/Distribution
This role is critical to ensuring smooth operations for the executive office and requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Proven experience as an Executive Assistant, Office Manager, or similar role supporting senior leadership.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to learn and become an expert in new online systems including travel, expense and HR systems.
• Ability to work independently and handle sensitive information with discretion.

Nice To Haves

• Experience in the insurance or financial services industry.
• Familiarity with managing multiple executives simultaneously.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for both executives.
• Prepare presentations, reports, and meeting materials; ensure accuracy and professionalism.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Oversee day-to-day office operations, including vendor coordination, supplies, and facilities management.
• Serve as the primary point of contact for internal and external stakeholders.
• Organize team events, offsites, and executive meetings.
• Draft and manage correspondence, including emails and memos, on behalf of executives.
• Act as a liaison between executives and internal teams to ensure timely follow-up on key initiatives.
• Assist with special projects, including research, data analysis, and preparation of executive summaries.
• Track deadlines and deliverables to ensure alignment with organizational goals.
• Maintain expense reports and budgets for executive activities.
• Implement efficient filing and document management systems.

Benefits

• Medical & Dental Plans
• Life Insurance, including eligible spouses & children
• Health Care Flexible Spending
• Dependent Care
• 401k Savings Plans
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed