Executive Assistant

Sentry•San Francisco, CA

39d•Hybrid

About The Position

We are seeking a dynamic and highly organized Executive & Office Assistant to partner with our leadership team and help oversee our daily SF workplace operations. In this critical role, you will provide comprehensive administrative support to our executives while teaming up with our SF Office Manager to ensure a welcoming and productive space for all employees and guests. As a collaborative partner in our daily operations, you will play a key role in ensuring seamless facility coordination and effective communication across the team. If you thrive on creating order from chaos in a fast-paced, fluid, and fun environment, this role and company are for you. We're a hyper-growth company on a mission to make software development better for half a million developers, and we can't do it without you!

Requirements

2+ years of office administration, executive assistance, or related experience
Expertise in GSuite (Gmail, Google Calendar, Google Docs, etc.) and/or Microsoft Office Suite
Highly-positive and service-oriented approach to working both internally and externally
Exceptional organizational and time-management skills, with the ability to juggle multiple deadlines while keeping your composure and sense of humor under pressure
Strong written and verbal communication skills, with the ability to interact professionally, confidently and empathetically with internal and external stakeholders
Ability to handle sensitive information with discretion and integrity
Ability to thrive in a fast-paced environment and adapt to changing priorities
Track record of consistently going above and beyond
Ability to lift up to 50 lbs to assist with incoming office deliveries and event setup

Responsibilities

Provide proactive event and program support to engineering leadership, e.g. scheduling team meetings, planning offsites, hackathons, bug burndowns, etc.
Work cooperatively in a team of executive assistants to ensure a consistent support model
Schedule and coordinate both external and internal meetings with efficiency
Arrange end-to-end domestic and international travel logistics, including accommodations and itineraries
Strengthen connections between leadership and team members by coordinating team events and offsites
Prepare, organize, and submit expense reports in a timely manner
Greet and welcome employees, visitors, clients, and vendors in a warm and professional manner at the front desk
Ensure that common areas and conference rooms remain tidy, organized, and fully stocked with amenities
Serve as the first point of contact for general office inquiries internally and externally- answering in person, voicemail and email questions promptly and accurately
Manage visitor sign-in procedures and issue access badges as required
Address onsite facility issues by submitting maintenance work orders and coordinating with property management or external vendors
Partner with the Senior Workplace Coordinator to plan and coordinate company wide events, including Hack Week and weekly Happy Hour
Assist with onboarding logistics for new employees (workspace setup, access, orientations)