Executive Assistant

EPIC Brokers • Mount Laurel, NJ

9d • $85,000 - $100,000 • Hybrid

About The Position

The Executive Assistant provides comprehensive administrative and strategic support to the Mid-Atlantic President and the Executive Vice President, Risk Solutions Group/ National Claims Leader. Responsibilities include managing calendars, coordinating internal and external travel, event planning and management, preparing expense reports, and handling a wide range of administrative and project-based tasks. This role also partners closely with other national and regional leaders and their teams for event planning, meeting coordination, and the execution of national initiatives. To be successful in this role, you should be highly organized, possess exceptional time management skills, exercise sound judgment, and be able to operate independently. You will contribute to the efficiency and effectiveness of the organization by providing personalized, proactive, and timely support to executive leadership.

Requirements

• Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, PowerPoint, Publisher, and Excel.
• Highly experienced with virtual meeting platforms (Zoom Corporate, MS Teams).
• Working knowledge of Salesforce, ZoomInfo, Sales Intel, Sales Navigator, Zywave, MiEdge, and other sales and business tools.
• Proficiency in LinkedIn and AI-enabled tools such as ChatGPT, Copilot and Claude.
• Superior attention to detail, time management, and follow-through.
• High level of discretion, confidentiality, and professional judgment.
• Strong ability to multitask and prioritize competing demands.
• Ability to work effectively both independently and collaboratively.
• Excellent problem-solving, decision-making, and interpersonal communication skills.
• College degree required.
• Prior professional experience as an Executive Assistant.
• Ability to thrive in a fast-paced environment while managing multiple competing tasks and deadlines.
• High level of interpersonal skills required to handle sensitive and confidential information with discretion, poise, tact, and diplomacy.

Responsibilities

• Provide comprehensive administrative support including calendar management, travel coordination, and meeting preparation for executive leadership.
• Exceptional ability to prioritize, streamline, and monitor the day-to-day activities of busy executives, including managing heavy and fluctuating calendars and high volumes of calls, emails, and communications.
• Coordinate internal and external meetings, including but not limited to leadership meetings, full staff meetings, all-hands meetings, off-site meetings, client meetings, and one-on-one meetings.
• Assist with new business pursuits and client presentation meetings , including preparation of presentation materials and supporting meeting execution.
• Attend meetings as needed; capture and distribute meeting summaries, action items, and next steps , and coordinate follow-up activities.
• Coordinate and track deliverables for the national claims and risk control teams , ensuring alignment and timely execution of initiatives.
• Submit and reconcile expense reports for the Mid-Atlantic President.
• Lead and support special projects, including researching topics and crafting executive-level presentations.
• Assist with prospect information gathering and preparation.
• Conduct research, compile, and analyze data to support executive and leadership decision-making.
• Coordinate domestic travel in accordance with EPIC’s travel policy, including complex itineraries for executives, colleagues, and clients as needed.
• Serve as a primary point of contact for internal and external stakeholders.
• Perform other duties and projects as assigned.

Benefits

• Generous Paid Time off
• Managed PTO for salaried/exempt employees (personal time off without accruals or caps)
• 22 PTO days starting out for hourly/non-exempt employees
• 12 company-observed paid holidays
• 4 early-close days
• Paid parental leave, pregnancy disability and bonding leave, and organ donor/bone marrow donor leave
• Generous employee referral bonus program of $1,500 per hired referral
• Employee recognition programs for demonstrating EPIC’s values plus additional employee recognition awards and programs (and trips!)
• Employee Resource Groups: Women’s Coalition, EPIC Veterans Group
• Mentorship Program
• Tuition Reimbursement Program
• Leadership Development
• Pet Insurance
• Identity Theft & Fraud Protection Coverage
• Legal Planning
• Family Planning
• Menopause & Midlife Support
• 401(k) matching, medical insurance, dental insurance, vision insurance, and wellness & employee assistance programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees